Halma - Lead - Indirect Procurement & Vendor Operations

Job description:

Job Responsibilities:

- Manage vendor relationships, including evaluation and onboarding.

- Negotiate indirect purchases and recommend suitable products and services.

- Create purchase orders in the ERP system.

- Coordinate with vendors and service providers for timely deliveries.

- Validate vendor invoices and process payments.

- Collaborate with the finance team to ensure prompt vendor payments.

- Make online purchases through various portals and track deliveries.

- Oversee pantry management and consumables.

- Maintain vendor contracts and agreements, ensuring timely renewals.

- Support the HR team in purchasing for events.

- Manage stocks and inventory of housekeeping and consumables.

- Order meal passes and gift vouchers for employees.

- Ensure visitor management and extend hospitality.

- Prepare monthly MIS reports and maintain trackers.

- Ensure compliance with procedures and processes.

Critical Success Factors:

- Demonstrate high accuracy, attention to detail, execution, and coordination.

- Be flexible and responsive to requirements and urgencies.

- Effectively manage priorities, deadlines, and procurement issues.

- Anticipate purchase requirements and provide suitable solutions.

- Possess 4-6 years of experience in indirect procurement/purchases.

- Hands-on experience with ERP systems.

- Interaction with various suppliers/vendors/service providers and negotiation skills.

- Coordination with departments across the organization.

- Experience in administrative works and events coordination.

- Excellent written and verbal communication skills.

- Proficiency in MS Office, Excel, and ERP systems.

- Cost-sensitive and strong negotiation skills.

- Ability to work under pressure and meet deadlines.

- Vendor management and problem-solving skills.

- Communication and interpersonal skills.

- Proactive and adaptable approach.

- Time management and attention to detail.

- Customer service mindset