Global India School Foundation - Manager - Administration

Description:

Job Title: Manager - Administration

Location: Haveli, Maharashtra

Experience: 5-7 Years

Employment Type: Full-Time (On-site)

About the Organization:

Global Indian International School (GIIS) is a leading international network of award-winning schools with a presence across Asia and the Middle East. Established with a vision to nurture global citizens and lifelong learners, GIIS provides a balanced education that integrates academic excellence with holistic development. Through its innovative pedagogy, state-of-the-art infrastructure, and commitment to quality, GIIS continues to shape future-ready students and deliver educational excellence at every level.

About the Role:

The Manager - Administration will be responsible for overseeing and managing the day-to-day administrative operations of the school campus at Haveli. This role ensures the smooth functioning of all non-academic services, including facilities management, maintenance, housekeeping, transport, and event coordination. The position requires strong organizational, leadership, and coordination skills to maintain a safe, efficient, and well-managed school environment that supports the institutions mission and operations.

Key Responsibilities:

Campus Operations & Maintenance:

- Oversee the general upkeep, cleanliness, and hygiene standards of the entire campus.

- Conduct regular facility rounds to ensure maintenance and repair of school assets, classrooms, and infrastructure.

- Coordinate with housekeeping, transport, IT, and maintenance teams for daily operational requirements.

- Monitor the efficiency and quality of vendor services, including maintenance contractors, housekeeping agencies, and transport providers.

- Ensure that safety, security, and environmental standards are consistently maintained across the premises.

Administrative Management:

- Manage data of all inquiries, communications, and follow-ups in coordination with the admissions and front-office teams.

- Track, manage, and follow up on payment dues and outstanding balances related to administrative operations.

- Maintain proper documentation, records, and reports related to campus administration, staff attendance, and inventory.

- Supervise security staff, verify their attendance records, and ensure effective campus security protocols are followed.

- Support in procurement of supplies, materials, and services as per school requirements while adhering to budgetary guidelines.

Event & Function Coordination:

- Plan and coordinate administrative arrangements for school events, functions, and celebrations.

- Ensure timely setup of venues, logistical support, and smooth execution of internal and external events.

- Liaise with relevant departments to manage guest arrangements, seating, sound systems, and facility readiness.

People & Team Coordination:

- Work collaboratively with department heads to support school operations and resolve administrative concerns.

- Guide and monitor administrative support staff to ensure timely task execution and adherence to processes.

- Foster a culture of accountability, teamwork, and service excellence within the admin department.

Key Requirements:

Education: Bachelors degree in Administration, Business Management, or related discipline (MBA preferred).

Experience: 5-7 years of relevant experience in administration, facility management, or operations - preferably in an educational institution or service-oriented organization.

Skills & Competencies:

- Strong organizational and multitasking abilities with attention to detail.

- Excellent communication, coordination, and problem-solving skills.

- Ability to manage vendor relationships, contracts, and budgets effectively.

- Proficiency in MS Office (Excel, Word, PowerPoint) and administrative record systems.

- Knowledge of health, safety, and facility compliance standards.

Personal Attributes:

- Reliable, proactive, and self-motivated.

- Strong leadership qualities with a hands-on approach.

- Committed to maintaining high standards of cleanliness, safety, and operational efficiency.

- Ability to work under pressure and handle multiple priorities simultaneously.