Role Purpose: To independently evaluate and improve the effectiveness of risk management, internal controls, compliance and governance, and operational efficiency across logistics operations including transportation, warehousing, and commercial processes.

Detailed JD -

1. Risk Assessment & Audit Planning

- Identify key business risks (financial, operational, compliance, strategic)

- Continuously update risk assessments as business conditions change

- Develop risk-based annual audit plan covering all functions (Freight Dept, Customs clearance, transport, warehousing/FTWZ/3PL, finance, HR, IT, procurement, ICD/CFS) based on risk prioritasation.

- Identify high-risk areas in ref to Revenue leakage and operational costs such as freight, rental costs, Fuel, fleet costs, manpower, vendor payments, etc.

2. Internal Controls Evaluation

- Review adequacy and effectiveness of internal controls

- Test controls over

- Financial reporting

- Procurement and payments

- Inventory and asset management

- Recommend improvements to prevent fraud and errors

3. Financial Audits

- Verify accuracy and reliability of financial data

- Review

- Revenue recognition

- Freight billing accuracy and tariff adherence

- Vendor bills (transporters, contractors, handling agents)

- Expense controls

- Cash and bank transactions

- Support statutory audit readiness;

- Detect duplicate payments, overbilling, or missed revenue;

4. Operational Audits-

Conduct audits of:

- Fleet operations (trip management, fuel consumption, route deviations)

- Warehouse operations (GRN, storage, dispatch, stock accuracy)

- Last-mile delivery performance

- Identify inefficiencies, delays, and cost leakages

- Recommend process improvements

- Evaluate efficiency and effectiveness of business operations

- Identify process gaps, delays, and cost leakages

- Suggest process improvements and productivity enhancements

5. Fraud Risk Management

- Identify areas vulnerable to fraud

- Conduct fraud investigations when required

- Strengthen preventive and detective controls

- Promote whistleblower mechanisms

6. Internal Controls & SOP Compliance

- Evaluate effectiveness of internal controls and SOPs

- Ensure adherence to company policies and delegation of authority (DOA)

- Recommend stronger controls to mitigate risks

7. Inventory & Asset Audits

Conduct physical verification of:

- Warehouse inventory

- Returnable assets (pallets, crates, containers)

- Investigate variances, pilferage, and damages

8. Vendor & Contract Audits

- Audit vendor selection, onboarding, and payment processes

- Ensure compliance with agreed rates and contracts

- Evaluate risks in outsourced logistics operations

9. Compliance & Regulatory Audits

Ensure compliance with:

- Transport regulations

- Safety norms

- Taxation (GST, e-way bills)

- Highlight non-compliance and penalties risk

10. Fraud Risk & Investigation

- Identify fraud-prone areas (fuel misuse, fake billing, ghost vendors)

- Conduct investigations into suspected frauds

- Strengthen preventive and detective controls

11. Monitoring & Follow-up

- Track implementation of audit recommendations

- Conduct follow-up audits to ensure closure of issues

- Report unresolved risks to senior management

12. Reporting to CFO/Chairman & Audit Committee

- Present audit findings clearly with risk ratings

- Provide actionable recommendations

- Escalate critical issues to leadership / Board / Audit Committee/CFO

13. Governance & Advisory Role

Support management in improving:

- Risk management frameworks

- Internal policies

- Business processes

- Act as an independent advisor

14. Continuous Improvement & Analytics

- Use data analytics for continuous auditing

- Identify trends, anomalies, and exceptions

- Move towards real-time or continuous monitoring

15. IA to pay special attention to:

- Freight billing accuracy and revenue leakages

- Vendor payments (transporters, contractors)

- Fuel, fleet, and route cost controls

- Warehouse inventory and pilferage risks

- Compliance with transport and safety regulations

16. Fraud Risk & Investigation

- Identify fraud-prone areas (fuel misuse, fake billing, ghost vendors)

- Conduct investigations into suspected frauds

- Strengthen preventive and detective controls

17. IT Systems & Data Audit

- Review ERP/TMS/WMS controls and user access

- Validate system data integrity (billing, dispatch, inventory)

- Use data analytics to identify anomalies and trends

18. Audit Reporting & Follow-up

Prepare clear audit reports with:

- Observations

- Risk ratings

- Actionable recommendations

- Track closure of audit findings

Qualifications & Skills

- CA / CMA

- Remuneration commensurate with experience in the Industry.

- 15+ years in Internal Audit in logistics/supply chain/LMD/Freight companies

Strong understanding of:

- Transport & Logistics, LMD, 3PL/Freight/warehouse operations

- GST and logistics compliance

Skills:

- Analytical thinking

- Data analysis (Excel / BI tools)

- Attention to detail

- Stakeholder management

Behavioural Competencies-

- High integrity and independence

- Strong observation and questioning skills

- Problem-solving mindset

- Ability to work across locations (warehouses / branches)

Preferred Experience in Logistics cos-

- Experience in 3PL / freight / e-commerce logistics

- Exposure to TMS / WMS / ERP systems

- Hands-on audit of fleet, fuel, and route operations

Others

- Lead audit team and mentor juniors

- Present findings to leadership / Audit Committee

- Drive automation and continuous auditing