Finance Manager - Procure To Pay

Key Responsibilities:

Process Improvement & Optimization:

- Identify and implement innovative solutions to enhance P2P systems and processes, focusing on increasing accuracy, efficiency, and cost-effectiveness.

- Lead continuous improvement efforts within the P2P process to ensure seamless operations and reduced manual intervention.

Documentation & Compliance Management:

- Ensure systematic management of financial documentation in alignment with funder and organizational standards.

- Ensure compliance with local and international procurement regulations, including anti-bribery, anti-corruption, and trade laws.

Performance Monitoring & Analytics:

- Monitor and assess P2P process performance, identifying areas for improvement and ensuring the adoption of best practices across the organization.

- Utilize data analytics and reporting tools to track procurement and vendor performance, uncovering opportunities for cost savings and process efficiencies.

Procurement & Vendor Management:

- Develop and execute the end-to-end P2P process roadmap and vision, promoting a process-oriented culture and best practices.

- Lead sourcing activities, including bid/tender management, and collaborate with stakeholders to define purchasing objectives and strategies.

- Negotiate contracts, pricing, and terms with suppliers to optimize costs and ensure the best value.

- Maintain comprehensive databases for suppliers, contracts, and vendor master data to support efficient procurement and payment processing.

Accounts Payable (AP) Management:

- Oversee the full AP process, including the receipt, verification, and reconciliation of invoices.

- Work with relevant departments to resolve purchase order discrepancies and ensure timely invoice approvals.

- Manage expense allocations to cost centers and ensure compliance with internal policies.

- Coordinate credit card payments, staff/vendor reimbursements, and ensure compliance with GBL policies and contractual terms.

Travel Management:

- Oversee team travel and accommodation bookings, ensuring compliance with the organization's Travel Policy.

- Drive the implementation of systems and processes to streamline travel management and suggest improvements to existing travel policies.

Stakeholder Collaboration:

- Collaborate closely with cross-functional teams to gather requirements, align objectives, and provide support in achieving organizational goals.

- Build strong working relationships with internal stakeholders to understand their needs and provide proactive solutions.

Who You Are:

- You are a dynamic, resourceful professional who thrives in a fast-paced, collaborative environment.

- You're comfortable working across different time zones and in a global team, and you excel at problem-solving in high-pressure situations.

Ideal Qualifications:

- Master's/Bachelor's degree in Accounting, Finance, or Business Administration.

- 8+ years of experience in P2P processes, accounting, or financial management.

- Strong knowledge of GST, TDS, and US taxation.

- Excellent communication and stakeholder management skills.

- Proficient in Microsoft Office, especially Excel, and experienced with ERP and procurement software (e.g, Coupa, Oracle, SAP Ariba).

- Chartered Accountant (CA) certification is a plus.

- Experience working in a not-for-profit or international team environment is a plus.

Additional Requirements:

- Flexibility to work across time zones.

- Strong problem-solving and analytical skills.

- Ability to manage competing priorities and maintain focus under pressure.

Why Work With Us?

As part of our Finance team, you'll work in a collaborative environment with a dedicated, smart team