The Role:

The Finance and Administration Manager is a unique opportunity for a professional with a robust background in nonprofit financial management and with experience to support organizational financial operations and work closely with leadership to provide accurate reporting. The successful candidate will be a hands-on and participative manager who will lead in the following areas: finance, business planning, budgeting, grant management and reporting and support organization operations.

What You'll Do:

Finance Management:

- Develop and manage organization-wide, multi-year operating and program budgets across international programs.

- Manage the accounting contract to support the day-to-day financial operations, including accounts payable/receivable, payroll, general ledger management, monthly close activities.

- Manage timesheet processing and ensure accurate labor cost allocation across programs, grants, and international funding sources.

- Manage organizational expenses and credit cards and review transactions for accuracy and policy compliance.

- Monitor budget performance across multiple countries and funding streams; identify variances, risks, and mitigation strategies.

- Manage and track financial components of contracts, including budget tracking, invoicing schedules, and compliance requirements.

- Support leadership with financial planning, scenario modeling, and long-term sustainability forecasting.

- Track restricted and unrestricted funds and ensure proper expense allocation across programs and geographies.

- Develop clear, timely financial reports, dashboards and analysis for the Board of Directors, finance committee, and senior management.

- Stay current on nonprofit finance regulations, compliance requirements, and funder expectations, including those relevant to international operations.

- Support adherence to internal financial policies and external regulatory requirement across countries of operation.

- Work with Finance Director to coordinate annual audits, tax filings, and external financial reviews.

- Ensure compliance with nonprofit accounting standards, donor restrictions procurement requirements and organizational financial policies.

Donor Reporting Management:

- Develop detailed project and grant proposal budgets in collaboration with program, operations, and leadership teams.

- Prepare, review, and submit donor financial reports in accordance with grant agreements and international funding requirements.

- Serve as the financial point of contact for funders on budget, reporting, and compliance questions.

- Build and manage a multi-donor financial reporting calendar to ensure timely and accurate submissions.

Administration:

- Oversee and optimize all organizational subscriptions and recurring expenses.

- Registration and management of an entity in India.

- Maintain and improve financial systems, tools, and internal controls to support organizational scale and international operations.

- Monitor travel budgets and review travel-related receipts to ensure policy compliance and accurate allocation.

- Provide ad hoc financial analysis and support as needed for leadership, the Board, or funders.

- Partner cross-functionally with program, operations, and leadership teams to ensure financial alignment and effective execution.

- Support organizational growth by improving financial processes, systems, and scalability.

- Manage any external agencies and/or suppliers to support office services.

What We're Looking For:

- Minimum of a BA in related field (Business Administration, Accounting, or Finance) or equivalent; ideally with an MBA/CPA or related degree.

- Proficiency in all aspects of nonprofit accounting and finance.

- 5+ years of professional experience managing nonprofit funds, grants, private and federal grant accounting and administration, and international nonprofit finances.

- Experience supporting grants management related to finance and compliance activities; including project budget management, subcontracting activities, reviewing procurement documentation, providing guidance to staff, drafting/negotiating subcontracts, ensuring subcontractor compliance with policies, procedures, and/or donor requirements, and maintaining proper files.

- Advanced proficiency in information technology and standard software programs to effectively utilize account systems (Quickbooks Online, Bill.com) MS Office applications, Google Apps, and other data management systems, as well as experience in financial systems integration.