Executive Assistant - Strategic & Operations Support

Key Responsibilities :

Strategic & Analytical Support

- Track leadership priorities and OKRs; maintain dashboards and status reports.

- Analyse data from multiple teams (editorial, digital, marketing, operations) to prepare insights for decision-making.

- Identify bottlenecks in workflows and propose process improvements.

- Support budget tracking, expense analysis, and vendor coordination as needed.

Project & Stakeholder Management

- Drive cross-functional projects end-to-end: define scope, timelines, owners, and deliverables.

- Chase stakeholders (internal teams, agencies, partners) to ensure timely completion of tasks.

- Escalate risks early and propose solutions to keep projects on track.

- Represent the leadership office in meetings when required.

24/7 Media Readiness

- Be responsive during breaking news cycles, major broadcasts, and high-priority events.

- Adapt quickly to shifting priorities in a dynamic newsroom and digital environment.

- Support weekend/after-hours coordination when business needs demand.

What We're Looking For

Experience

- 2-6 years in an EA / Chief of Staff / Operations / Project Coordination role, preferably in media, entertainment, or fast-paced corporate environments.

- Proven track record of managing senior leaders and high-stakes projects.

Skills & Mindset

- Business sense: Strong commercial understanding; can connect dots across editorial, digital, marketing, and operations to support better decisions.

- Decision-making confidence: Comfortable taking small, time-bound decisions in the CEO's absence, using sound judgment and escalation where needed.

- Analytical lens: Comfortable with data, Excel/Sheets, dashboards, and turning information into clear insights.

- Strategic thinking: Ability to see the bigger picture, anticipate needs, and prioritise effectively.

- Speed & agility: Quick thinker, decisive, and action-oriented under pressure.

- Stakeholder driver: Can influence without authority, follow up relentlessly, and get things done.

- Communication: Excellent written and verbal English; crisp, professional, and clear.

- Tech-savvy: Proficient in Google Workspace, MS Office, collaboration tools (Teams), and comfortable learning new systems quickly.