Key Responsibilities:

- Oversee the completion of the full payroll cycle processing accurately, on-time and in compliance with legislation of all locations of North America.

- Hands-on in all payroll submission tasks such as process new hires, timesheet, payroll changes.

- Review and approve bi-weekly payroll transmissions, by ensuring payroll is balanced and all payroll tax accounts are reconciled.

- Prepare and reconcile all year-end payroll activities and accounts in required deadlines.

- Oversee all aspects of payroll reporting and payroll tax remittances (bi-weekly, quarterly, and annually).

- Establishing payroll priorities, setting goals, and managing a variety of highly competing deadlines within tight time constraints.

- Preparing and delivering clear and concise communications to a wide range of teams (Accounting, HR, Production) to ensure accurate and timely flow of information.

- Collaborate with management teams to ensure clear procedures for timekeeping and approvals.

- Liase with Finance, internal departments, external consultants, government agencies, auditors, and other stakeholders to ensure policy, compliance and timely transmission of payment related data have been conducted.

- Identify and suggest solutions for problematic situations, provide guidance on confidential and sensitive topics with employees and management.

- Analyses reports to ensure the integrity of balances of payroll accounts, including reconciliations, government and other remittances, expenses, as well as internal and external audit compliance and reviews.

- Maintains payroll systems including testing and implementation to ensure accurate functionality.

- Ensure proper payroll records are maintained and file for easy access.

- Maintaining data quality thorough communicating the understanding of the impact of data flowing to related units and integration points.

- Ensure standardization of payroll documentation and procedures to streamline the payroll processing, balancing, and validation process that is uniform across all North America locations.

- Evaluate existing payroll processes and work towards improvements through collaboration.

- Drives process improvements to reduce costs, mitigate risks, and increase efficiencies.

- Conducting internal audit of operational efficiencies and internal controls for payroll department.

Knowledge, Skills And Abilities Required :

- In depth knowledge of Payroll its legislation & Income tax return.

- Accounting knowledge (reconciliations, accruals).

- Clear and concise communication.

- Excellent interpersonal and communication skills, both written and verbal, to enable effective teamwork.

- Ability to multi-task and prioritize.

- Technical capabilities and working knowledge of HRIS system (Workday, ADP WFN).

- Strong analytical skills with ability to identify issues, creatively propose viable solutions and implement appropriate changes.

- Self-motivated with positive work ethic and the ability to function independently and in a team.

- Working knowledge of human resource policies, benefit policies, legislation and compliance related to payroll and benefits.

- Must have experience in handling Union issues.

- Demonstrated ability to lead and implement process changes.

- Must have a thorough understanding of payroll practices, benefits and pension administration and related systems (RRSP, 401K and group benefits).

- Excellent independent organizational and time-management skills with the ability to multi-task and prioritize workload efficiently to respond to tight timelines.

- Resourceful and self-directed with commitment to providing excellent customer service to multiple stakeholders with confidentiality and sensitivity.

- Strong attention to detail.

- A sincere interest in the professional growth, development, and wellbeing of payroll staff.

- Proficient using programs of the MS Office Suite with Intermediate Excel Skills.

- Flexible and adaptable to react to change and undertake other tasks as assigned.

Minimum Qualifications:

- 10 -12 Years payroll experience.

- Certified Payroll Manager (CPM) / Certification from Canadian Payroll Association.

- US payroll experience.

- Strong working knowledge of Canadian and US benefits (401K and FSA plans).

- Strong working knowledge of local, state, provincial and federal payroll legislation.

- Experience with Worker's Compensation filings and audit.

- Bilingual (French & English).