Job Description: Company Secretary

Total Experience: 4 - 6 years

Industry Background: NBFC / BFSI

Location: Mumbai, MH

Qualification: Qualified Company Secretary (Member of ICSI)

Key Responsibilities:

Corporate Secretarial & Governance:

- Manage end-to-end secretarial functions and ensure compliance with the Companies Act and applicable regulations.

- Organize and coordinate Board, Committee and Shareholder meetings.

- Prepare agendas, notices, board notes, minutes, resolutions and supporting documentation.

- Maintain statutory registers, records and corporate documentation.

- Ensure timely implementation and documentation of Board and Committee decisions.

RBI & NBFC Regulatory Compliance:

- Ensure compliance with applicable RBI regulations, NBFC guidelines and regulatory requirements.

- Monitor regulatory changes and assess their impact on the organisation.

- Coordinate regulatory submissions, returns, disclosures and other statutory requirements.

- Support management in maintaining strong regulatory governance and compliance frameworks.

- Coordinate with internal and external stakeholders for RBI inspections, audits and regulatory reviews.

Statutory Filings & Compliance:

- Manage timely filing of statutory forms and returns with the ROC/MCA.

- Ensure compliance relating to changes in directors, shareholding, charges, borrowings and other corporate matters.

- Maintain accurate statutory records and compliance calendars.

- Support annual filings and other corporate compliance requirements.

Board & Management Support:

- Provide secretarial and governance support to the Board, senior management and various committees.

- Prepare board presentations, notes and documentation for key corporate, financial and regulatory matters.

- Coordinate with Finance, Legal, Risk, Compliance and Business teams on governance-related matters.

- Track action points arising from Board and Committee meetings.

Legal, Audit & Regulatory Coordination:

- Liaise with statutory auditors, internal auditors, legal counsel, consultants and regulatory authorities.

- Support statutory, regulatory and internal audits from a secretarial and governance perspective.

- Coordinate documentation for due diligence, financing arrangements and corporate transactions.

- Assist in reviewing and maintaining corporate agreements, resolutions and other legal documentation.

Financing & Corporate Actions:

- Support documentation and compliance relating to bank/NBFC borrowings, working-capital facilities and other financing arrangements.

- Coordinate creation, modification and satisfaction of charges and related ROC filings.

- Assist with corporate restructuring, fundraising, investments, share issuances and other corporate actions, where applicable.

Policies & Compliance Framework:

- Assist in developing and maintaining corporate governance policies and compliance frameworks.

- Maintain a robust compliance tracker and ensure timely closure of identified gaps.

- Identify potential compliance risks and escalate them to senior management.

Desired Candidate Profile:

- Qualified Company Secretary (member of ICSI) with 4+ years of post-qualification experience.

- Prior experience with an NBFC, financial institution, lending company, fintech or BFSI organization.

- Strong knowledge of Companies Act, MCA/ROC compliances and RBI/NBFC regulations.

- Experience handling Board/Committee meetings and end-to-end secretarial functions.

- Exposure to borrowings, charges, financing documentation and corporate actions.

- Strong understanding of regulatory filings, statutory registers and compliance calendars.

- Experience coordinating with auditors, legal advisors, regulators and senior management.

- Strong drafting, documentation, communication and stakeholder-management skills.

- Ability to work independently in a fast-paced, growing financial-services environment.

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