Company Secretary

Job Description :-

The Company Secretary is responsible for ensuring the organization complies with statutory and regulatory requirements and implementing decisions made by the board of directors. They play a key role in corporate governance and act as the company's point of communication with shareholders and regulatory bodies.

- Ensure that the company complies with its articles of association and relevant laws.

- Monitor changes in relevant legislation and the regulatory environment, and take appropriate actions.

- Maintain the company's statutory books, including registers of members, directors, and shareholders.

- Schedule, organize, and prepare board meetings and annual general meetings (AGMs).

- Draft meeting agendas in consultation with the board.

- Prepare minutes of board and committee meetings and ensure proper distribution.

- Ensure that decisions made by the board and committees are communicated to the relevant parties and are executed.

- File annual returns and other relevant documents with the regulatory authorities (e.g., Company House, Securities Exchange, etc.).

- Prepare and file statutory forms and returns, such as financial statements, changes in directors, share allotments, etc.

- Provide guidance to the board and management on corporate governance, ethics, and best practices.

- Advise on legal implications of the company's activities.

- Ensure the company's compliance with corporate laws, and maintain the integrity of governance frameworks.

- Manage communication with shareholders and ensure timely distribution of dividends and financial statements.

- Handle queries and requests from shareholders regarding governance and compliance.

- Assist in the identification and management of risks to the company, especially in relation to governance and compliance.

- Ensure proper insurance coverage for directors' liabilities and risks.

- Maintain the company's registered office and records.

- Ensure compliance with regulatory and licensing requirements for special industries (if applicable).

- Assist in the preparation of annual reports and investor relations materials.

- Develop and oversee the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements.