Role Overview:

- We are hiring a detail-oriented and commercially strong Commercial Manager to manage end-to-end invoicing, billing operations, and commercial documentation while ensuring compliance, accuracy, and timely collections. This role is critical in maintaining financial discipline, billing governance, and smooth coordination between internal teams, vendors, and clients.

- The ideal candidate will bring strong commercial acumen, hands-on invoicing expertise, and stakeholder coordination skills, with the ability to work in a fast-paced, project-driven environment.

Key Responsibilities:

Invoicing & Billing Operations:

- Own the complete invoicing lifecycle, including preparation, verification, submission, and follow-ups.

- Ensure timely and accurate issuance of invoices in line with contractual terms and client requirements.

- Maintain strict adherence to billing timelines and ensure zero revenue leakage.

Commercial Documentation Management:

- Prepare, review, and maintain challans, delivery notes, and supporting commercial documents.

- Maintain organized records of project-wise billing summaries, invoice registers, and client acknowledgments.

- Ensure documentation accuracy and audit readiness at all times.

Cross-Functional Coordination:

- Coordinate closely with Store, Planning, Operations, and Accounts teams to collect accurate data for invoicing.

- Reconcile billing inputs with material movement, site execution, and store records.

- Act as a key liaison between internal teams and clients for smooth commercial execution.

Vendor Billing & Reconciliation:

- Manage vendor billing processes, including verification and reconciliation of material records with Store and Site teams.

- Ensure vendor invoices are processed accurately and in compliance with company policies.

Compliance & Governance:

- Ensure compliance with GST, TDS, and applicable taxation guidelines.

- Maintain adherence to company policies, contractual terms, and client-specific billing formats.

- Support audits by providing accurate documentation and explanations when required.

Tracking, MIS & Reporting:

- Track invoice status, collections, and outstanding payments.

- Maintain a comprehensive billing and collections tracker for management review.

- Prepare commercial MIS reports, including billing status, receivables aging, and monthly billing forecasts.

- Highlight risks, delays, and corrective actions proactively.

Client Coordination;

- Coordinate with clients for invoice clarifications, approval delays, and documentation requirements.

- Ensure professional communication and timely resolution of billing-related queries.

Key Skills & Competencies:

- Strong hands-on experience in commercial invoicing and billing operations.

- Working knowledge of GST and TDS fundamentals.

- Advanced proficiency in MS Excel (billing trackers, reconciliations, MIS reports).

- High attention to documentation accuracy and detail orientation.

- Strong communication, coordination, and follow-up skills.

- Ability to manage multiple priorities and meet tight deadlines.

Experience: 3 to 6 years of relevant experience in commercial operations, invoicing, billing, and documentation.