Commercial Audit Controller - Purchase Domain

Reporting To: Top Management

Location: Corporate Office

Role Purpose

To lead Commercial Audit, Central Purchase Governance, and Approval Controls across Hotels, Pharma, Facility Management, and Projects businesses, ensuring tight financial discipline, procurement efficiency, contract compliance, and zero revenue/cost leakages.

Key Responsibilities

1. Commercial Audit Strategy & Governance

- Develop and implement commercial audit policies, SOPs, and frameworks across all business units

- Establish risk-based audit plans focusing on high-value and high-risk areas

- Drive standardization of commercial practices across verticals

2. Revenue Assurance & Leakage Control

- Audit billing, collections, discounts, and revenue recognition

- Identify and plug revenue leakages and pilferages

- Monitor cash vs system reconciliation (especially in hotel & pharma retail operations)

3. Central Purchase (CPD) Governance

- Lead and control Central Purchase Department (CPD) across all business units

- Ensure strict adherence to centralized procurement policies and SOPs

- Govern complete Procure-to-Pay (P2P) cycle:

- Indent RFQ Negotiation PO GRN Invoice Payment

- Eliminate off-contract / unauthorized purchases (maverick buying)

- Drive vendor consolidation, rate contracts, and bulk buying efficiencies

- Monitor procurement TAT, pending indents, and escalation mechanisms

4. Approval Matrix & Financial Control

- Design and enforce Approval Authority Matrix (AAM) across all units

Ensure 100% compliance of approvals for:

- Capex / Opex

- Purchase Orders

- Contracts & Agreements

- Discounts & commercial deviations

- Audit exception approvals and deviations

- Implement digital approval workflows (ERP-based tracking)

5. Commercial Audit & Risk Framework

- Develop risk-based commercial audit plans across all verticals

- Integrate procurement audit, revenue audit, and contract audit

- Standardize audit processes, checklists, and compliance frameworks

6. Revenue Assurance & Leakage Prevention

- Audit billing systems, collections, discount controls, and revenue recognition

- Identify and plug revenue leakages, frauds, and pilferage

- Validate cash handling and system reconciliation controls

7. Procurement & Cost Audit

- Audit vendor selection, price benchmarking, and negotiation effectiveness

- Ensure adherence to approved rate contracts and commercial terms

- Review inventory consumption, wastage, and stock controls

- Identify cost optimization and savings opportunities

8. Contract & Project Commercial Audit

- Audit vendor contracts, leases, AMC agreements, and project contracts

Validate:

- BOQs and cost estimates

- RA bills and contractor payments

- Variation claims and escalation costs

- Ensure compliance with SLAs, penalties, and milestones

9. Business Unit-Specific Oversight

Hotels

- Audit F&B billing, POS controls, discounts, banquet revenue, inventory

Pharma

- Audit stock movement, expiry, trade margins, and scheme controls

Facility Management

- Validate manpower billing, attendance, statutory compliance, consumables

Projects (Construction / Infra)

- Monitor project costing, BOQ vs actuals, contractor billing, cost overruns

10. Internal Controls & Fraud Prevention

- Strengthen internal controls and governance mechanisms

- Conduct surprise audits and forensic investigations

- Implement early warning systems and audit dashboards

11. MIS, Reporting & Leadership

- Present audit reports, risk insights, and actionable recommendations to management

- Ensure timely closure of audit observations (TAT-driven)

- Lead and develop a central audit + CPD governance team

- Drive cross-functional alignment (Finance, SCM, Operations)

Candidate Profile

Qualifications

- CMA / MBA (Finance preferred)

Experience

- 12 to 22 years in Commercial Audit / Internal Audit / Finance Control

Strong experience in:

- Central Purchase / Procurement Governance

- Approval systems and financial controls

- Multi-business environments (Hotels / Pharma / Projects / Facilities)

- Proven track record in cost control, audit leadership, and governance frameworks

Age Criteria

- Preferred: 42 years and above (senior leadership maturity required)

Core Competencies

- Strong commercial and procurement acumen

- Deep expertise in contracts, vendor management, and audit controls

- Proficiency in ERP systems and approval workflows

- High analytical, investigative, and problem-solving skills

- Ability to influence business heads and enforce compliance