Clear - Senior Manager - Administration & Facilities
Posted 4 days ago
Posted 4 days ago
Senior Manager - Administration & Facilities
Description:
About Clear
ClearTax is Indias leading fintech SaaS platform, empowering businesses and individuals through tax filing, GST compliance, invoicing, e-invoicing, and advanced financial automation solutions. With millions of users and thousands of enterprises relying on us, we are committed to building a seamless, tech-first, and high-growth environment. We have raised $140 from key investors like Stripe, Sequoia Capital, Elevation Capital, and Kora Capital.
We are serving 5000+ enterprise clients, across USA, Middle East, and APAC region, while scaling up operations in the EU region.
We are growing at 70% CAGR over the last three years and currently tracking at $40M recurring revenue,
while planning to go for an IPO in the next 2 years. The company is well capitalized with the recent round of $70M+ from private equity.
Role Overview
Senior Manager Office Administration will lead all office, facilities, and administrative operations for the company. This role partners closely with Leadership, HR, IT, Finance, and cross-functional teams to ensure our workplace is efficient, compliant, employee-friendly, and aligned with ClearTaxs culture of speed, ownership, and customer-first thinking.
Role Outcome
Workplace & Facilities Operations
- Oversee day-to-day operations of ClearTaxs Bangalore HQ and other office locations.
- Manage workplace services: security, housekeeping, reception, cafeteria/pantry, transport, and overall facilities.
- Drive space planning, seating allocation, and office expansion/relocation projects as the organisation scales.
- Ensure adherence to safety, fire compliance, hygiene, and building regulations.
Administration & Operational Excellence
- Build and strengthen SOPs, policies, and processes to support a fast-paced, high-growth environment.
- Lead travel, events, and logistics for internal/external meetings, offsites, leadership summits, and company wide engagements.
- Implement automation and digital tools to improve operational efficiency.
- Liaise with HR, IT & Infra, Finance, and Business teams for smooth cross-functional program Execution
Vendor & Procurement Management
- Manage all administration-related vendors including facility partners, AMCs, travel, events, and security.
- Run vendor evaluations, negotiate contracts, and ensure strong SLAs and compliance.
- Drive cost optimisation while maintaining high-quality service standards.
Budgeting & Cost Control
- Own administrative budgets for office operations, facilities, workplace projects, and travel.
- Track expenses, manage forecasts, and ensure adherence to procurement policies.
- Identify cost-saving opportunities without impacting employee experience.
Team Leadership
- Lead and mentor admin, office operations, and facilities teams.
- Set clear goals, monitor performance, and build a culture of responsiveness and ownership.
- Foster an employee-first mindset across the workplace operations team.
Employee Experience
- Drive initiatives that improve workplace efficiency, employee comfort, and overall experience.
- Ensure a professional, welcoming, and productive environment for employees and visitors.
- Oversee access management, employee support tasks, and general office services.
Required Skills & Experience
- Bachelors degree; MBA/PGDM preferred.
- 8 to 14 years of experience in office administration, facilities management, or workplace operations.
- Experience in tech, SaaS, or high-growth startup environments preferred.
- Strong leadership, stakeholder management, and project execution abilities.
- Hands-on experience in vendor management, budgeting, and administrative operations.
- Ability to thrive in a fast-paced environment with high ownership and agility.
- Excellent communication, negotiation, and problem-solving skills.
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