Role Summary

The Associate Vice President (AVP) will operate between the Office of the Chairman, the Executive Board and key partners. The role combines strategic coordination, operational excellence and high-touch lifestyle management. The AVP will enable the Chairman and Supervisory Boards to function with maximum effectiveness, curating time, travel, meetings and relationships with discretion and precision.

Core Roles & Responsibilities:

1. Leadership Calendar & Scheduling

- Own and optimise the Chairman's and Supervisory Board's calendars.

- Align time allocation with strategic priorities through proactive planning and conflict-free scheduling.

- Manage an integrated view of meetings, travel, and personal commitments.

2. Supervisory Board Coordination

- Steer end-to-end Supervisory Board operations including meeting preparation, agenda setting, documentation flow, pre-reads, minutes and follow-up actions.

- Maintain governance excellence and highest confidentiality across all Board interactions.

3. Executive Board Interface

- Act as the strategic conduit between the Chairman's office and Executive Board.

- Facilitate structured communication, update flow, and decision-tracking across leadership.

- Convert strategic direction into actionable operational tasks.

4. Meeting Preparation & Business Intelligence

- Prepare in-depth briefing notes, participant profiles, background research and talking points.

- Ensure the Chairman is fully briefed pre-meeting and updated post-meeting with key outcomes and next steps.

5. Travel Strategy & Coordination

- Plan and manage all domestic and international travel (including private aviation).

- Coordinate visas, airport facilitation, customs clearances and ground logistics.

- Curate end-to-end travel experiences - hotels, check-ins, upgrades, meals, preferences and on-ground support.

6. Lifestyle & Experience Management

- Deliver high-touch experience management across dining, wellness and hospitality during travel and events.

- Build and maintain relationships with premium global hospitality partners, concierge networks and luxury service providers.

7. VIBP & Partner Coordination

- Liaise with Very Important Business Partners (VIBPs), investors, and senior stakeholders.

- Manage meeting readiness, travel coordination and event participation with precision and warmth.

8. Communication & Information Flow

- Regulate the flow of information between leadership teams and external entities.

- Prioritise requests, safeguard confidentiality, and ensure timely escalations.

9. Documentation & Settlement Management

- Oversee documentation, reconciliation and settlement of travel, hotel and F&B expenses.

- Ensure adherence to internal control and governance protocols.

10. Meeting Follow-Through & Accountability

- Capture minutes, assign actionable items, and monitor progress.

- Provide periodic status updates on completed and pending decisions.

11. Travel Contingency & Risk Management

- Anticipate logistical challenges and maintain contingency plans.

- Manage travel disruptions, emergency needs and last-minute changes with 247 readiness.

12. Global Protocol & Representation

- Apply international etiquette, protocol and cultural nuances across global engagements.

- Represent the Chairman's office with poise and precision in high-level interactions.

13. Technology & Digital Organisation

- Use advanced digital tools for scheduling, workflow management and documentation.

- Maintain well-structured digital archives for meetings, travel and board documentation.

14. Institutional Memory & Record-Keeping

- Maintain comprehensive records of leadership engagements, meeting outcomes, travel histories and important correspondence.

- Ensure continuity and ease of retrieval for institutional knowledge.

15. Standards, Discretion & Trust

- Uphold the highest standards of professionalism, confidentiality and judgment.

- Anticipate needs and deliver seamless, proactive support across all engagements.