What You'll Do:

Editorial, Content & Digital Operations:

- Coordinate copy follow-ups, content submissions, and proofreading.

- Ensure SEO checks and daily website updates are completed on time.

- Review and approve articles before publishing.

Production & Magazine Management:

- Manage magazine production cycles from planning to print.

- Maintain flat plans, track ad placements, and ensure all pages are finalized.

- Coordinate design requests and ensure creatives are delivered on schedule.

CRM, Ad Ops & Workflow Coordination:

- Manage Zoho CRM entries, deal updates, bookings, and order movements.

- Upload print and digital ads via QPS with 100% accuracy.

- Track project calendars and ensure deadlines across teams are met.

Sales Support & Lead Coordination:

- Assist with generating qualified client lists and making outbound calls.

- Update all interactions in CRM and support joint sales calls.

- Help with weekly outreach reports and pipeline updates.

Email Campaigns & Newsletters:

- Coordinate newsletter scheduling, testing, and deployment.

- Ensure 100% accurate tracking links and timely e-shot deliveries.

- Monitor digital performance and suggest improvements.

Event Coordination:

- Source venues, negotiate pricing, and support contract management.

- Assist the delegate acquisition team with outreach and tracking.

- Coordinate with design, marketing, and content teams for event assets.

Admin & Compliance Support:

- Manage renewals (trade license, insurance, PO Box, lease).

- Coordinate vendor interactions and maintain office documentation.

- Keep internal trackers and reports up to date.

What We are Looking For:

- Experience in Business Operations, Production, Events, Project Coordination, or similar roles.

- Experience in media, publishing, events, or digital operations is a plus.

- Strong skills in Zoho CRM, QPS, MS Office, production workflows, and coordination.

- Excellent communication, follow-up, prioritization, and multi-tasking abilities.

- A proactive, detail-oriented person who thrives in deadline-driven environments.

Why You'll Love This Role:

- You get to work across multiple departments and gain end-to-end business exposure.

- Your work directly impacts publication quality, event success, and process efficiency.

- A collaborative environment with room to grow, learn, and take ownership.