Bid Manager

Role Overview :

We are looking for an experienced Bid Manager to drive end-to-end management of government tenders across IT services (application development, AMC, staffing, system integration, and managed services). The role focuses on compliance, documentation quality, and timely submission of bids for central/state government and PSU opportunities.

Location : Seawoods

Key Responsibilities :

- Track and evaluate opportunities on portals such as Government e-Marketplace and Central Public Procurement Portal

- Review RFP/RFQ/EOI documents for scope, eligibility, and risk assessment

- Drive go/no-go decisions in collaboration with sales leadership

- Own end-to-end bid lifecycle: planning, coordination, submission, and follow-ups

- Prepare detailed compliance matrices (technical & commercial)

- Ensure strict adherence to eligibility criteria, documentation formats, and timelines

- Coordinate with internal teams:

- Delivery / technical teams (for solution inputs)

- HR (for staffing-based bids)

- Finance (pricing, EMD, PBG, commercials)

- Legal (contracts, deviations)

- Compile technical proposals (approach, methodology, project understanding)

- Prepare commercial bid documentation and support pricing strategy

- Manage pre-bid queries, corrigenda, and clarifications

- Handle e-tendering submissions, bid openings, and reverse auctions

- Maintain repository of past bids, credentials, and reusable content

- Support post-bid presentations, negotiations, and contract finalization

Required Skills & Experience :

- 5 - 12 years of experience in bid management for government / PSU tenders

- Strong understanding of public procurement processes and L1/QCBS models

- Hands-on experience with GeM, CPPP, and state e-procurement portals

- Experience in IT services domains such as:

1. Application Development & Maintenance (ADM)

2. IT Staffing / Resource Augmentation

3. AMC / FMS / Managed Services

4. System Integration projects

- Strong documentation and proposal writing skills

- High attention to detail and compliance orientation

Preferred Qualifications :

- Experience handling large SI or multi-year government contracts

- Familiarity with contract terms (SLA, penalties, LD clauses, PBG, EMD, etc.)

- Exposure to QCBS and cost-based bidding models

- Ability to interpret eligibility criteria and mitigate disqualification risks

Key Competencies :

- Strong ownership of bid timelines and deliverables

- Coordination across multiple stakeholders under tight deadlines

- Risk identification (technical, commercial, compliance)

- Structured, process-driven working style

Success Metrics :

- Bid compliance and zero-disqualification submissions

- Bid win ratio / qualification rate

- Turnaround time for submissions

- Quality and consistency of proposal documentation

Typical Stakeholders Handled :

- Government departments, ministries, and PSUs

- Organizations like National Informatics Centre (project ecosystem)

- Internal teams: sales, delivery, finance, legal, HR