Job Title : Company Secretary & Compliance Officer

Location : Mumbai / India

Industry : FMCG / Beauty & Personal Care

Employment Type : Full-Time

Role Summary:

The Company Secretary & Compliance Officer will be responsible for ensuring end-to-end statutory, regulatory, and corporate governance compliance of the Company. The role will play a critical part in IPO-related activities, board and shareholder governance, and liaison with regulators, promoters, and external advisors, supporting the company's growth as a professionally governed organization.

Key Responsibilities:

- Ensure compliance with Companies Act, 2013, SEBI (LODR) Regulations, and applicable corporate laws

-Act as Company Secretary and Compliance Officer for the organization

- Manage end-to-end IPO compliance activities including documentation and coordination with internal and external stakeholders

- Maintain statutory registers, records, and ensure timely filings with MCA, ROC, and stock exchanges

- Draft agendas, notices, resolutions, minutes, and governance documents for Board, Committee, AGM, and EGM meetings

- Coordinate and convene Board, Committee, and General Meetings including e-voting processes

- Ensure timely filing of statutory forms such as MGT-7, AOC-4, DIR-3 KYC, PAS-6, and other regulatory returns

- Handle issuance, transfer, and maintenance of shareholding and cap table records

- Ensure compliance with Secretarial Standards SS-1 and SS-2

- Liaise with promoters to establish and strengthen corporate governance frameworks and policies

- Act as point of contact with legal advisors, auditors, regulators, and government authorities

- Provide regulatory guidance and compliance support to Directors and senior management

Key Result Areas (KRAs):

- Timely and error-free statutory and regulatory compliances

- Successful execution of IPO-related secretarial and governance requirements

- Effectiveness of Board, Committee, and shareholder governance processes

- Audit readiness and compliance risk mitigation

- Accuracy and completeness of statutory records and filings

- Strengthening of corporate governance and policy framework

- Stakeholder and regulator relationship effectiveness

Required Skill Sets:

- Strong knowledge of Companies Act, SEBI regulations, and corporate governance norms

- Hands-on experience in IPO processes and listed company compliance

- Excellent drafting skills for legal, statutory, and governance documents

- Strong understanding of Secretarial Standards and compliance calendars

- Ability to interpret regulations and provide practical guidance to management

- Effective communication, coordination, and stakeholder management skills

- High attention to detail and strong organizational abilities

- Professional maturity, discretion, and compliance-oriented mindset

Qualifications:

- Qualified Company Secretary (Member of ICSI)

- Prior experience in IPOs or listed company environment preferred