A. Secretarial & Corporate Governance:

- Support the Company Secretary in ensuring compliance with the provisions of the Companies Act, 2013, rules thereunder and applicable IRDAI guidelines on corporate governance.

- Support timely and accurate filing of statutory forms and returns with ROC, IRDAI, RBI and other applicable regulatory authorities.

- Maintain statutory registers, records, minutes, documents and other secretarial records in accordance with applicable requirements.

- Support the scheduling, convening and conduct of Board, Board Committee and Shareholders meetings, including preparation and circulation of notices, agendas, supporting papers and minutes.

- Assist in ensuring appropriate composition of the Board and its Committees in accordance with applicable laws, Articles of Association and other governing documents.

- Support preparation and finalisation of Board agendas, minutes, resolutions and other governance-related documentation.

- Track and monitor action points arising from Board and Committee meetings and ensure timely follow-up with relevant stakeholders.

- Review documentation submitted by business and functional teams for obtaining Board/Committee approvals and advise on appropriate governance and documentation requirements.

- Support the Company Secretary in providing guidance to management and functions on corporate governance and secretarial matters.

- Assist in maintaining and updating records relating to Directors, Key Managerial Personnel and other relevant governance stakeholders.

B. Statutory & Regulatory Compliance:

- Coordinate and monitor statutory and regulatory filings with ROC, IRDAI, RBI and other applicable authorities.

- Maintain a compliance calendar for secretarial and corporate governance requirements and ensure timely completion of activities.

- Assist in monitoring changes in applicable corporate and regulatory laws and communicate relevant requirements to the Company Secretary and concerned stakeholders.

- Support preparation of responses, submissions and information required by regulators, auditors and other authorities.

- Coordinate with internal teams to obtain accurate information and supporting documents required for regulatory and statutory submissions.

- Support secretarial audits and other statutory, secretarial and concurrent audit requirements, including providing information and facilitating closure of observations.

C. Board, Committee & Shareholder Matters:

- Act as a point of coordination for Directors, shareholders and internal stakeholders on routine Board governance and secretarial matters.

- Support the Company Secretary in managing Board and Committee calendars and ensuring timely circulation of papers.

- Assist in preparation of Board and Committee meeting packs, resolutions, minutes and related documentation.

- Coordinate execution and maintenance of Board/Committee resolutions and related statutory records.

- Support shareholder-related matters, including maintenance of records and coordination with the Registrar and other relevant stakeholders.

- Assist in preparation of the Directors Report, Corporate Governance Report, Annual Report and other statutory disclosures as applicable.

- Ensure appropriate documentation and record keeping for Board and shareholder approvals.

D. Insider Trading & Securities Compliance:

- Support implementation of the applicable securities trading and insider trading code for employees and designated persons.

- Coordinate collection and maintenance of required disclosures from Directors, designated persons and other relevant employees.

- Facilitate pre-clearance of securities transactions, where applicable, and maintain appropriate records.

- Support monitoring of the list of designated persons and persons having access to unpublished price sensitive information.

- Assist in ensuring compliance with applicable insider trading requirements and escalation of potential non-compliances to the Company Secretary.

- Provide support for compliance with Group/BFS insider trading requirements, as applicable.

E. Group / Subsidiary Secretarial Support:

- Support the Company Secretary in providing secretarial and corporate governance support to group and subsidiary entities, as assigned.

- Assist in ensuring compliance with applicable provisions of the Companies Act and other regulatory requirements for relevant group entities.

- Support Board and shareholder meeting processes, statutory filings, annual reports and other secretarial activities for such entities.

- Coordinate with respective entity teams to ensure timely submission of information and completion of secretarial requirements.

F. Governance Advisory & Stakeholder Coordination:

- Provide timely and practical guidance to business and functional teams on routine secretarial and governance requirements.

- Identify potential governance or compliance issues and escalate them to the Company Secretary with appropriate recommendations.

- Work closely with Legal, Finance, Compliance, Risk and other functions on matters requiring Board or Committee consideration.

- Maintain high standards of confidentiality and integrity while handling sensitive information relating to the Company, Directors, shareholders and management.

- Keep abreast of relevant changes in corporate, insurance and regulatory laws and support implementation of such changes within the organisation.

G. Process Improvement & Team Support:

- Identify opportunities to improve secretarial processes, documentation, compliance tracking and governance practices.

- Support digitisation and standardisation of secretarial records and workflows.

- Maintain appropriate trackers, dashboards and MIS relating to Board matters, statutory filings and secretarial compliances.

- Provide guidance and support to junior members of the Company Secretarial team.

- Contribute to knowledge sharing, training and development of team members within the function.