AstaGuru - Company Secretary

Description: You will be responsible for ensuring the company complies with all legal and regulatory requirements, providing governance support, and maintaining effective communication between the board of directors, shareholders, and other stakeholders. The Company Secretary will play a critical role in managing corporate governance and risk management processes while supporting strategic decision-making.

Key Responsibilities:

Corporate Governance:

- Organize and facilitate board meetings, ensuring proper documentation of minutes, resolutions, and other corporate records.

- Advise the board of directors and senior management on governance matters, compliance, and ethical business practices.

Compliance and Regulatory Affairs:

- Ensure compliance with statutory filing obligations, including submissions to the Registrar of Companies, Securities and Exchange Board (SEBI), and other relevant authorities.

- Monitor and ensure adherence to laws, rules, and regulations, including the Companies Act, Securities Exchange regulations, and any other relevant legislation.

- Coordinate with external auditors, regulators, and legal advisors to facilitate compliance and resolve issues as needed.

Board Support:

- Provide support to the Board of Directors in areas such as corporate governance, decision-making, and documentation of board meetings.

- Assist in the preparation of agendas and meeting materials for board meetings and ensure effective communication between the board and management.

- Ensure proper induction and training programs for new board members.

Shareholder and Stakeholder Communication:

- Act as the primary point of contact for shareholders and maintain relationships with investors, ensuring timely and accurate communication.

- Manage shareholder meetings, including the Annual General Meeting (AGM), Extraordinary General Meetings (EGMs), and any other shareholder communications.

- Oversee the processing of dividends, share transfers, and maintain the companys shareholder register.

Records and Documentation:

- Maintain the companys corporate records, including the Articles of Association, bylaws, and other official documents.

- Ensure the proper filing of all statutory returns and documents with the relevant authorities in a timely manner.

Legal Support:

- Provide legal advice on corporate matters, including mergers, acquisitions, joint ventures, and other strategic initiatives.

- Oversee the execution of contracts, agreements, and other legal documents.

Risk Management:

- Support the companys risk management efforts by identifying areas of potential risk and advising on mitigation strategies.

- Ensure the implementation of internal policies and controls to mitigate compliance and regulatory risks.