Assistant Manager - Procurement

We are seeking a detail-oriented and proactive Procurement Manager to manage the organizations procurement operations, vendor relationships, purchase order processes, and payment coordination. The role will ensure timely procurement of goods and services, adherence to company policies, cost optimization, and seamless coordination between internal stakeholders, vendors, and the finance team.

Key Responsibilities:

Procurement & Purchase Order Management:

- Manage end-to-end procurement activities for goods and services.

- Create, review, and process purchase requisitions and purchase orders (POs).

- Ensure procurement requests comply with company policies and approval workflows.

- Track purchase orders and ensure timely delivery of services and supplies.

Vendor Management:

- Identify, evaluate, onboard, and maintain vendor relationships.

- Negotiate commercial terms, pricing, and service agreements.

- Monitor vendor performance and resolve service-related issues.

- Maintain an updated vendor database and documentation.

Invoice & Payment Coordination:

- Coordinate with vendors and the finance team for invoice processing and payment execution.

- Verify invoices against approved POs and contracts.

- Track outstanding payments and follow up to ensure timely settlement.

- Resolve discrepancies related to invoices, payments, and procurement records.

Contract Administration:

- Support contract preparation, renewals, and amendments.

- Monitor contract expiry dates and renewal timelines.

- Ensure compliance with contractual obligations and procurement policies.

Process & Compliance:

- Maintain procurement records, documentation, and audit trails.

- Ensure compliance with internal controls, procurement policies, and statutory requirements.

- Participate in procurement audits and provide supporting documentation.

- Identify opportunities to improve procurement efficiency and cost management.

Qualifications:

- Bachelors/PG degree in Commerce, Business Administration, Supply Chain, Finance, or related field.

- 3-5 years of experience in procurement, purchasing, vendor management, or supply chain operations.

- Experience with ERP systems such as SAP, Oracle, NetSuite, Microsoft Dynamics, or similar platforms.

- Strong understanding of procurement processes, PO management, and invoice-to-payment workflows.