Role Overview:
The Timesheet Management Resource will be responsible for overseeing and managing employee time tracking across multiple projects and business units.
The role ensures accurate timesheet collection, validation, reporting, and coordination between HR, Finance, and Project teams for efficient payroll, billing, and productivity analysis.
Key Responsibilities:
- Collate project planning sheets and Budgets from various projects team.
- Create project codes and communicate to project teams for charging time.
- Manage and monitor the end-to-end timesheet submission process across departments and projects.
- Ensure timely collection, verification, and approval of employee timesheets on a weekly and monthly basis.
- Coordinate with Project Managers / Reporting Managers to validate hours worked and resolve discrepancies.
- Maintain accurate timesheet records and support HR and Finance for payroll and client billing reconciliation.
- Generate regular reports (weekly/monthly) on attendance, billable/non-billable hours, and resource utilization.
- Work closely with the HR and Operations teams to ensure timesheet data aligns with leave management and attendance systems.
- Follow up with employees and managers for delayed submissions or data inconsistencies.
- Support audit and compliance requirements by maintaining complete documentation and reports.
- Recommend and assist in the implementation of process improvements and automation tools for efficient time tracking.
Key Skills & Competencies:
- Strong understanding of attendance, payroll, and timesheet processes.
- Proficiency in Excel and experience with time-tracking tools.
- Attention to detail and strong analytical ability.
- Excellent communication and coordination skills.
- Ability to handle confidential data with integrity.
- Process-oriented, disciplined, and deadline-driven.
Qualification & Experience:
- Master's degree in Business Administration / HR or related field.
- 4 years of experience in timesheet management, HR operations, or workforce reporting (preferred).
- Experience working in a consulting or project-based organization will be an added advantage.
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