Assistant Manager/Deputy Manager - Payroll

Description: Job Description Assistant Manager / Deputy Manager Payroll

Department: Human Resources

Location: Hyderabad

Reporting To: Head HR / Finance

Compensation: Up to 15 LPA (as per experience and internal parity)

Payroll Strength: 1000+ Employees (Preference for candidates handling 2000+ employees)

Position Overview:

The Assistant Manager / Deputy Manager Payroll will be responsible for managing end-to-end payroll operations for a large employee base. The role requires strong expertise in payroll processing, statutory compliance, payroll system implementation, HR audits, and tax regulations, while ensuring accuracy, confidentiality, and adherence to regulatory requirements. The role also requires exposure to payroll-related litigation matters and strong technical knowledge of TDS compliance.

Key Responsibilities:

Payroll Operations:

- Manage end-to-end payroll processing for 1000+ employees, including salary computation, validation, and disbursement.

- Process payroll inputs such as onboarding, exits, promotions, transfers, increments, arrears, reimbursements, and deductions.

- Ensure timely and accurate payroll processing as per defined payroll calendars.

- Maintain payroll data integrity and ensure proper documentation for audit purposes.

Payroll Systems & Automation:

- Lead and support payroll software / HRMS implementation, migration, upgrades, and automation initiatives.

- Coordinate with IT teams and external vendors during payroll system rollouts and enhancements.

- Configure payroll structures, statutory components, tax rules, and workflows within payroll systems.

Statutory Compliance & Taxation:

- Ensure statutory compliance including PF, ESI, PT, Income Tax (TDS), Labour Welfare Fund, and other applicable labour laws.

- Possess strong technical knowledge of TDS regulations, payroll taxation, and employee tax structuring.

- Manage monthly, quarterly, and annual statutory filings, challans, and returns.

- Oversee year-end payroll activities including Form 16, Form 24Q, tax reconciliations, and audit support.

Litigation & Compliance:

- Handle payroll-related litigation matters, notices, and queries from statutory authorities.

- Coordinate with legal teams and external consultants for labour law or tax-related matters.

- Ensure documentation and compliance readiness for labour inspections, tax assessments, and regulatory audits.

Reporting & HR Audit:

- Prepare payroll MIS reports, variance analysis, and reconciliation with finance and general ledger.

- Support internal and external HR audits, ensuring accurate payroll documentation and compliance.

- Maintain proper records to support statutory, financial, and HR audit requirements.

Stakeholder & Team Management:

- Act as the escalation point for payroll-related employee queries and ensure timely resolution.

- Collaborate closely with HR, Finance, Legal, and IT stakeholders.

- Guide and mentor payroll team members to ensure operational efficiency and accuracy.

Key Skills & Competencies:

- Strong expertise in end-to-end payroll operations for large organizations.

- Hands-on experience in payroll software / HRMS implementation and automation.

- Strong technical knowledge of payroll taxation, TDS, and statutory compliance.

- Experience in handling payroll-related litigation matters and statutory notices.

- Exposure to HR audits, payroll audits, and statutory compliance reviews.

- Strong analytical, reconciliation, and problem-solving skills.

- High attention to detail, accuracy, and data confidentiality.

- Ability to manage multiple stakeholders and meet strict deadlines.

Qualification & Experience:

- MBA

- 6-10+ years of relevant experience in payroll management.

- Mandatory experience managing payroll for 1000+ employees.

- Preference for candidates who have handled 2000+ employee payroll strength.

- Experience in large institutions, corporates, or multi-location environments preferred.

- Experience in payroll audit handling, litigation exposure, and compliance management is desirable.