We are seeking an experienced and knowledgeable HR Labour Compliance Assistant/Deputy Manager to join our team HR Compliance Team in India. The ideal candidate will bring over 10 years of hands-on experience in labour compliance, a deep understanding of Indian labour laws, and a passion for fostering a fair, ethical, and compliant workplace. This position reports to the Head of Statutory Compliance.

KEY RESPONSIBILITIES:

Statutory Compliance & Advisory

- Act as the subject matter expert on Indian labour laws affecting the IT/ITES sector (including but not limited to: Factories Act, Shops & Establishments Act, Contract Labour (Regulation & Abolition) Act, Payment of Wages Act, Minimum Wages Act, Payment of Gratuity Act, EPF & Miscellaneous Provisions Act, Employees' State Insurance Act, Maternity Benefit Act, Sexual Harassment of Women at Workplace Act, Industrial Disputes Act, Apprentices Act).

- Monitor, interpret, and communicate changes in labour legislation and assess their impact on business operations.

- Offer expert guidance and recommendations to HR partners, management, and employees on all matters of labour compliance.

- Draft, review, and update HR policies, procedures, and employee handbooks to ensure alignment with statutory requirements.

Audits & Inspections

- Conduct regular internal audits of HR practices, records, and systems for compliance assurance.

- Coordinate and manage external audits and inspections by authorities such as the Labour Department, EPF, and ESI.

- Effectively respond to and resolve queries or issues raised during audits or inspections.

Contract Labour Management

- Oversee compliance in contract labour engagement, including contractor due diligence, documentation, and statutory remittances.

- Ensure proper licensing and registration for contractors and the establishment as needed.

Statutory Filings & Record Keeping

- Ensure timely and accurate submission of statutory filings, returns, and reports to government agencies.

- Meticulously maintain records of all compliance documentation, including licenses, registrations, challans, and inspection reports.

Risk Management & Mitigation

- Identify potential compliance risks and develop effective mitigation strategies.

- Handle labour disputes, grievances, and disciplinary matters in accordance with legal requirements.

- Liaise with legal counsel on complex labour law issues and litigation as needed.

Training & Awareness

- Develop and deliver training for HR teams, managers, and employees on compliance, ethics, and workplace policies.

- Promote a culture of compliance and ethical conduct across the organization.

Stakeholder Management

- Collaborate with internal stakeholders (HR, Finance, Legal, Operations) and external partners (regulatory authorities, consultants, legal advisors).

- Build and maintain strong relationships with regulatory bodies and agencies.

REQUIRED:

- Professional Certification in Labour Compliances

- Minimum 10 years of progressive experience in HR Labour Compliance, with significant exposure to the IT/ITES sector in India.

- Demonstrated success in handling complex compliance issues, government inspections, and audits

- Comprehensive, up-to-date knowledge of central and state Indian labour laws

- Strong analytical and problem-solving skills

- Excellent written and verbal communication skills; ability to explain legal concepts clearly

- Meticulous attention to detail in documentation and compliance checks

- High ethical standards and professional integrity

- Proactive, self-driven, and capable of managing multiple projects independently

- Effective negotiation and influencing skills