Assistant Manager - Admin & Office Management

Manager Facilities & Administration

Location : Delhi

Total Experience : 5 - 9 years

About the Role :

The Manager - Facilities & Administration will be responsible for ensuring smooth day-to-day administration and facilities operations across the office. The role will oversee facility maintenance, vendor management, workplace services, safety compliance, budgeting, and employee support to ensure a safe, efficient, and well-maintained work environment.

Key Responsibilities :

- Manage day-to-day facilities and administrative operations across the office.

- Oversee maintenance of office infrastructure, equipment, assets and facility services.

- Manage facility vendors including housekeeping, security, cafeteria, maintenance, utilities and other service providers to ensure agreed service standards.

- Coordinate preventive maintenance and timely resolution of facility-related issues.

- Ensure compliance with health, safety and statutory requirements.

- Monitor office space utilization and support workspace planning as required.

- Manage office administration including reception, mail management, meeting rooms and visitor services.

- Support office events and internal employee engagement activities from a facilities perspective.

- Maintain inventory of office assets and consumables.

- Track facilities expenditure, process vendor invoices and support budget monitoring.

- Identify opportunities for process improvement, cost optimization and service enhancement.

- Support business continuity and emergency preparedness initiatives.

- Coordinate with internal stakeholders to ensure seamless delivery of administrative support services.

What are we looking for :

- Experience managing corporate offices, preferably in a services or professional organization.

- Good understanding of facilities operations, vendor management and statutory compliance.

- Experience handling facility budgets and vendor contracts.

- Strong coordination and stakeholder management skills.

- Ability to manage multiple priorities in a fast-paced environment.

- Good communication and problem-solving skills.

- Proficient in MS Office and facility administration documentation.

The above role description is an indicative expectation of the performance, any additional tasks or accountability may be combined or modified to ensure achievement of role objectives.