Assistant General Manager - Contracts & Tendering

Functional 1. Responsible for the smooth functioning of the day to day functions of the pre-contracts department including identifying project needs and issuing of tenders:

- Lead discussion with internal stakeholders and pass on information to vendors on requirement

- Review documents containing project requirements, bifurcation of scope of work, tenders and documents coming from internal departments for completeness

- Review and support relevant stakeholders to draft and issue the tender documents, ensuring packages meet quality standards, value for money, and delivery terms and conditions

- Based on specific criteria (legality, specifications document and detailing), shortlist relevant vendors for each package

2. Responsible to create win-win deals by shortlisting, negotiating and onboarding capable vendors:

- Have the internal team and stakeholders be abreast with tender responses, queries, and challenges such as unavailability of material

- Ensure timely floating of inquiries to vendors to facilitate better clarity and documentation

- Review the comparative statement of all vendors including estimated, budgeted, and existing rates, for each package referring to historical data

- Lead techno-commercial negotiations with the key vendors, without compromising on quality standards, value for money, and delivery terms and conditions

- Review and send final terms and conditions wiz. tender approval notes (TAN) for review and approvals

- Ensure all contractual terms discussed during meetings are well documented and circulated with internal and external stakeholders

- Be accountable for all prepared contract documents/work orders/purchase orders for contractors/suppliers/service providers/consultants

- Review and ensure that the order is signed and uploaded into the system post which the contractor is empaneled

- Review and update the documentation process for tender communications, quotations, MOM, relevant contract documents, and external documents using current ERP tools

3. Responsible to be a part of organisation wide initiatives:

- Support initiatives to drive innovation and provide optimum solutions to existing processes / technology

- Participate in events and network with professional communities