Administration Head - Private Equity Firm

Responsibilities

- Supervision & Control on Facilities Management Services

- Liaise and coordinate with Vendors to ensure compliance related to attendance, Leave policies and relevant guidelines.

- Maintain record of Housekeeping/Pantry consumables.

- Maintenance & Upkeep of Office Premise and Equipment

- Ensure upkeep of office premise through effective deployment & supervision of Housekeeping staff

- Deploy & verify various Checklists pertaining to upkeep of office premise.

- Conduct periodic review meetings with the Facilities Service provider and track the action points.

Vendor Management

- Coordinate with Service Providers, Suppliers to ensure quality of Services.

- Tracking and timely processing of vendor bills to ensure continuity of Services.

- Provide necessary assistance to Procurement Team for procurement of Material or Service.

- Continuous follow-up and coordination with the Vendor to ensure quality of services.

Controls & Compliance

- Identify and implement appropriate Controls in various activities and functions.

- Track expiry dates of all the Permissions/ License and ensure timely renewal.

- Ensure Compliance to all applicable policies, procedures and guidelines (either Statutory and/ or Company).

Technical & Behavioral Competencies

- Communication Skills - The ability to express ideas clearly and listen actively.

- Teamwork and Collaboration

- Adaptability and Flexibility

- Problem-solving and Decision-making

- Leadership and Influence

- Ex Defense personal preferred