Role Overview:

The Admin and Facilities Manager will serve as the operational backbone for our engineering-focused office environments in Mumbai, Delhi NCR, and Bangalore. This role involves orchestrating the daily functionality of high-performance workspaces, ensuring that technical teams have a secure, efficient, and well-maintained environment to deliver complex projects. You will act as the primary liaison between internal stakeholders and external service providers, balancing the demands of rapid scaling with the necessity of rigorous cost control and operational compliance. Your impact will be measured by the seamless delivery of facility services, the optimization of administrative workflows, and the overall health of our physical and virtual office infrastructure.

Key Responsibilities:

- Direct end-to-end facility operations to ensure that office infrastructure meets the high-availability requirements of engineering and IT teams.

- Manage complex vendor relationships, including contract negotiations and performance monitoring, to ensure service level agreements are consistently met.

- Oversee comprehensive travel operations for a mobile workforce, ensuring cost-efficiency and adherence to corporate travel policies.

- Implement and maintain robust security protocols to protect physical assets, proprietary data, and personnel across all regional locations.

- Develop and execute annual facility budgets, tracking expenditures against forecasts to ensure financial discipline and resource optimization.

- Lead procurement initiatives for office equipment, software licenses, and infrastructure upgrades, ensuring value-based sourcing and timely delivery.

- Coordinate cross-functional administrative projects that streamline internal processes and improve the overall employee experience.

Required Skillset:

- Demonstrated expertise in managing large-scale facility operations within the IT or engineering sector, with a proven ability to handle multi-site responsibilities.

- Strong financial acumen with the ability to manage multi-million rupee budgets, conduct cost-benefit analyses, and drive procurement savings.

- Exceptional negotiation skills, particularly in managing high-stakes contracts with facility management vendors, security agencies, and travel partners.

- Ability to communicate complex operational requirements to senior leadership while maintaining a collaborative relationship with technical and non-technical staff.

- A proactive approach to problem-solving, with the capacity to manage crisis situations and ensure business continuity in fast-paced environments.

- A minimum of 12 to 15 years of professional experience in administrative and facility leadership roles.

- A graduate degree in a relevant field, with professional certifications in facility management or business administration being highly advantageous.

- Flexibility to travel between Mumbai, Delhi NCR, and Bangalore to oversee site operations and ensure standardized service delivery.

Skills : Facilities Management, Administration Head, Vendor Management, Travel Operations, Security Operations, Budgeting, Procurement