Accounts Payable Role

Company Overview:

Hiring SaaS-enabled talent marketplace that harnesses the power of artificial intelligence (AI) along with a decentralized network of trained tele callers to deliver sales acceleration and customer experience outsourcing solutions.

Roles and Responsibilities:

As an Accounts Payable you will play a crucial role in finance operations by ensuring smooth and accurate execution of day-to-day accounts payable processes. You will be responsible for managing vendor relationships, processing invoices, executing timely payments, and overseeing the travel and expense reimbursement programs.

Core Responsibilities:

- Process both purchase order and non-purchase order invoices with accuracy and within defined timelines.

- Respond promptly to vendor and internal stakeholder queries.

- Execute payment runs in accordance with company policies and schedules.

- Conduct audits of invoices and employee expenses to ensure alignment with internal policies and regulatory compliance.

- Resolve invoice discrepancies in coordination with relevant teams.

- Manage and troubleshoot expense management systems, collaborating with tech teams for system enhancements.

- Maintain strong communication with internal and external stakeholders via email, calls, and meetings.

- Update and monitor daily cash flow statements and perform regular bank reconciliations.

- Ensure compliance with applicable Income Tax and GST regulations.

- Oversee effective petty cash management and reconciliation.

Key Result Areas:

- Deploy Real-Time AP Dashboards: Build and maintain live dashboards for invoice tracking, approvals, and payment timelines to enhance transparency and efficiency.

- Automate Invoice Intake & Routing: Implement tools for automated invoice capture and workflow routing to improve processing speed and accuracy.

- Standardize & Scale Approval Workflows: Create SLA-driven automated approval flows to ensure timely actions and accountability.

- Enhance Vendor Communication: Implement automated notifications or vendor portals to keep partners informed about invoice and payment statuses.

- Track & Improve AP Metrics: Monitor and optimize key AP performance indicators such as turnaround time, exceptions, and early payment discounts. Conduct quarterly reviews to identify areas for improvement.

- Internal Communication & Alignment: Share monthly updates with Finance, Operations, and Business teams on AP performance, challenges, and initiatives. Proactively raise and resolve risks.