Accounts Payable Lead - Software/Internet Firm - CA

Role

In this role, you will be an integral part of finance operations which is responsible for executing the day-to-day operations (vendor management, invoice booking, payment run)

The accounts payable executive would ensure vendors are paid within contractual terms; and that invoices are processed accurately and paid with appropriate approvals and support. AP executive will also lead all aspects of the travel and expense and corporate card program to ensure that reimbursements conform to company policy, are paid timely, and are processed accurately.

Responsibilities

- Transactional Processing for Purchase order and non-purchase order backed invoices

- Respond to queries from vendors and internal partners

- Execute a payment run as per the company guidelines

- Conduct audits of invoices and expenses to ensure compliance with company policies

- Work to resolve discrepancies with relevant stakeholders.

- Provide accurate and helpful support with vendor inquiries.

- Program administration of the companys corporate card program.

- Responsible for system administration of expense management tools, collaborating with technical teams to address problems and implement improvements.

- Establish effective relationships with different partners within and outside the organization through written and verbal communication.

- Update daily cash flows and maintain bank reconciliation statements.

- Responsible for appropriate Income Tax and GST compliances

- Responsible for maintaining an effective petty cash management system.

Key Result Areas

- Deploy Real-Time AP Dashboards: Build and maintain live dashboards to track invoice status, approvals, and payment timelines, enhancing visibility and reducing manual tracking.

- Automate Invoice Intake & Routing: Implement tools for automated invoice capture, validation, and workflow routing to optimize processing speed and accuracy.

- Standardize & Scale Approval Workflows: Design clear, automated approval flows with SLA-based escalations to ensure faster processing and accountability.

- Enhance Vendor Communication: Introduce automated updates (notifications, emails, or portal access) to keep vendors informed about invoice and payment statuses, improving their experience.

- Track & Improve AP Performance Metrics: Own and continuously optimize AP KPIs like turnaround time, exception rate, and discount capture, conducting quarterly retrospectives to identify improvement opportunities.

- Lead Internal Communication & Alignment: Provide monthly updates to Finance, Ops, and Business teams on AP performance, blockers, and priorities. Proactively surface risks and align on resolutions.

Requirements

- CA with 5+ years' experience in a startup handling finance functions more specifically for accounts payables

- Ability to learn quickly, think independently and develop new processes/analyses required.

- Strong organizational skills with the ability to multitask, prioritize, and manage time.

- Sound accounting skills.

- Interpersonal skills and the ability to work independently and with a team.

- Having worked in a startup environment (SaaS) would be preferred

ERP Skills

- Adept in Zoho, Google Workspace

- CA Mandatory