Accounts & Administration Role

Credit Control:

- Invoicing: Handle invoicing for ACP, ON, ACME, multimedia invoicing for all ACP websites, newsletters, and e Shots. Ensure accuracy and timely dispatch.

- Pro Forma Invoices: Generate and process pro forma invoices for clients as required.

- Vendor Registration: Coordinate and complete vendor registrations on client portals (SAP, Ariba, Taulia, Za lux, etc.) with supporting documents.

- Credit Notes: Raise credit notes as instructed by managers, ensuring accurate documentation.

- BACS Payments: Monitor and check BACS payments and send payment acknowledgements to clients.

- Statements of Accounts: Prepare and send statements of accounts, especially in the absence of team members.

- Accounts Inbox Management: Oversee the accounts inbox, handle client queries, and ensure that all communication is documented.

- Credit Card Payments: Coordinate with clients for credit card payments and manage related activities.

Administration:

- Supplier Liaison: Act as a point of contact for suppliers, handling queries and maintaining relationships.

- India Office Administration: Manage office activities like ITPL gate pass coordination, ordering supplies, and liaising for office renewals.

- Coordinating Work Permits & Gate Passes: Handle arrangements for work permits and gate passes as required.

Key Skills and Experience:

- Account Management: Experience in managing invoicing for multiple platforms and handling various accounts payable/receivable functions.

- Communication Skills: Strong ability to communicate effectively with clients, suppliers, and internal teams. Must be comfortable managing relationships with international clients.

- Organizational Skills: Excellent attention to detail with a highly organised approach to managing tasks across multiple functions.

- Problem-Solving: Ability to handle challenging credit control issues and administrative tasks in a professional manner.

- Team Management: Experience managing administrative responsibilities and office-related functions, ensuring smooth operations.

Additional Requirements:

- International Client Interaction: Must be confident in dealing with international clients and handling sensitive issues.

- Attention to Detail: Ability to track and manage various invoices, credit notes, and administrative tasks with accuracy.

- Tech-Savvy: Familiarity with accounting software, CRM tools, and Microsoft Office Suite.

- Experience with SAP, Ariba, Taulia, or similar systems is an advantage.