Job Title: Administration Head (Senior Manager) Experience: 17+ years Location: Narsapura, Kolar Candidates should be from Bengaluru Job Description: STRATEGY - Development of short term and long term admin departmental plans, budgets and appropriate MIS and reporting processes. - Work closely with the operations, finance, HR, IT and other teams, for co-ordination of various organizations tasks and activities. - Formulating policies governing the admin activities and functions. - Development of operating plans for the effective running of the admin team. - Cascading of elements of the operating plan to reporting teams. - Periodic evaluation of the admin strategy and plan to ensure alignment and high level of contribution to overall organizational effectiveness. FINANCIAL Meet General and Administrative costs targets / budgets. OPERATIONAL: SECURITY AND SAFETY - Lay down processes and hire adequate security staff to secure the safety and security of all Revmax offices - Lay down processes for securing all Revmax assets and their movement into and outside of Revmax offices. - Suggest on methods and technology to be used to secure the safety and of Revmax offices. - Deploy and monitor the approved methods and technology (eg CCTV, Access control etc.) and assume responsibility for smooth running and good maintenance of all systems and equipment. - Ensure that security and safety meets standards required under ISO. FACILITY MANAGEMENT - Assume responsibility of all repairs and maintenance at Revmax offices and non IT equipments and assets, including but not limited to furniture and fixtures, air conditioning systems etc. - Ensure that all critical assets and equipments are covered under AMCs and are kept in good working condition. - Prepare back up plans where needed to manage downtime of critical equipments like UPS, ACs etc. - Ensure that adequate and hygienic are provided in all Revmax offices or guest houses - Ensure that adequate and hygienic tea / coffee / drinking water provision is made for employees at competitive costs and within budgets. - Ensure that the offices and all office and common area is kept clean and deploy necessary and adequate number of housekeeping staff to manage clean and pleasant environment in the offices. - Deploy adequate and qualified office staff and necessary processes to manage the front office, especially visitor management and handling of all incoming calls to Revmax. - Lay down protocols and processes for use of common facilities within the office (eg conference and meeting rooms etc.) - Oversee day to day working of the admin department and people. - Deploy and facilitate processes to meet regular needs of employees for submission of claims for conveyance, meals etc., to be approved in line with approved policies and suggest improvements / changes to those policies to leadership team where needed. - Lay down processes for management of departmental petty cash and periodic reconciliation and settlement of the same with Accounts. - Ensure that all vendor bills are checked, approved in line with approved Delegation of Authority (DOA) and submitted to Accounts for payment. - Lay down processes and protocols for seat allocation to Revmax staff and maintain adequate data base and MIS around the same. Assist, suggest and implement suggestions to achieve targeted seat utilization. - Manage the process of issuance of mobile phones for local / international use for employees, visiting employees and get best possible corporate deals from service providers. - Ensure all utility bills (i.e, electricity, telephone, mobile, water, maintenance, rent, property tax etc.) are paid in a timely manner. TRAVEL - Support in the formulation of Travel policy for Revmax striking a good balance between costs and the desire to provide good and comfortable experience to Revmax employees. - Enter into corporate deals with hotels, travel agents, airlines and manage such relationships and keep constantly exploring new ideas, vendors etc. along with keeping oneself abreast of the evolving services and solutions in the hospitality industry. - Put mechanisms and processes in place to support Revmax employees for all their visa / ticketing / hotel / forex and travel arrangements. - Keep exploring the need to provide for comfortable guest house, service apartments as an acceptable alternative to hotels where volumes justify and play a lead role in managing the guest house and identification of service apartments with the objective to find the right balance between comfort and costs. - Analyse and provide periodic MIS on Travel trends and costs and suggest means of managing travel budgets. - Maintain records of All Travel Cards Vehicle Management - Ensure that a periodic review and audit of vehicles used at Revmax is conducted to ensure the comfort and safety of vehicles used. - Keep a track of kilometer usage and monitor log sheets periodically and identify unusual and abnormal usages and escalate the any unusual requests, usages to departmental heads / HR for further action. - Ensure all safety measures are taken in all vehicle - Ensure all drivers follow RTO rules &amp; processes - Ensure policies, PUCs, Taxes are paid on time for all vehicle - Maintain records of All Petro Cards AUDIT AND PROCESS IMPROVEMENT - Ensure that various admin processes are replicated and run with consistency across all Revmax offices. - Endeavor to keep learning and improving upon admin services and put in place mechanisms to share learning and deploy improvements consistently across all offices. - Explore opportunities to automate processes and services wherever possible. - Put in place a periodic plan to audit all admin processes across offices and share important findings and plan to address concerns / shortcomings that may get identified as a result of such audit. OVERALL - Review and Improve processes and systems to ensure smooth, effective and efficient operations in the admin department. - Monitor and lead various initiatives like quality improvement/measurement, automation, etc. - Participate in cross functional teams (as and when applicable) - Ensure that the functions and tasks are well managed as per laid down standards and norms - Develop and proactively review and propose changes as needed to the team structures to meet / exceed business objectives. - Ready to be on call 24-7 - Maintain all records as per ISO standards - Adhere to all ISO policies &amp; processes - Adhere to company &amp; departmental polices &amp; procedures like communication protocols, operational practices / procedures, Information security practices, attendance, procedures, etc - Ensure that the department is well managed as per laid down policies and processes - Develop and proactively review and redefine as needed the team structures to meet / exceed business objectives - Reporting to management by publishing daily / weekly / monthly MIS. - Ensure data confidentially, integrity &amp; protection of companys property - Performs any other work assigned by the Management from time to time as per organizational priority PEOPLE - Participate in selection process to ensure the right talent is selected in a timely manner. - Develop, groom and coach team members so that they are able to perform better / as per the business objectives - Facilitate transfer of talent to other teams and absorb talent from other teams. - Make sure all team members have a clear idea of what is expected of them. - Make sure all team members' performance is reviewed periodically and clear feedback is provided on a continuous basis. - Ensure completion of Performance Evaluation for your reportees on periodic basis (as per the framework laid down by the HR team). - Resolve and/or escalate employee grievances in a timely manner. - Ensure employees are highly motivated and have high morale CORPORATE ALIGNMENT - Communicate company vision, mission, and goals. Ensure complete alignment of the department to overall company objectives. - Champion Revmax culture by role modeling behaviors - Create a work environment that nurtures and supports diversity and has an inclusive work culture. - Ensure productive work relationships are established with all relevant internal functions. - Ensure data confidentiality, integrity and protection of company's intellectual property.

Bangalore

Wistron - Head - Administration 

Wistron - Head - Administration  ,Job Description for Wistron - Head - Administration  in Wistron Infocomm Manufacturing India Pvt Ltd in  Bangalore for (17-25) years of experience. Apply Now!

Job Description for Wistron - Head - Administration  in Wistron Infocomm Manufacturing India Pvt Ltd in  Bangalore for (17-25) years of experience. Apply Now!