Vice President - Finance - Food Industry

Our client is a fast-growing company, a premium B2B Supplier of "freshly prepared ingredients" and "ready to finish" products to a number of hotels, institutions & QSR across the city.

Qualification: Chartered Accountant

General:

- Setting up the financial and control framework and ensuring adherence

General responsibilities include, but not limited to the following:

- Finance, Accounting, Audit, and Compliances including day to day operations

- Formulate policies and procedures to ensure compliance with applicable laws and regulations.

- Team bonding and organizational development.

- Maintain interdepartmental and intradepartmental harmony.

- Identify and develop leadership qualities among staff in order to guide them towards career enrichment.

Functional Responsibilities:

- To prepare financial reports and provide detailed analysis, outlining trends, weaknesses, and recommendations for corrective action.

- To participate as a member of management and advise on the financial, administrative and legal implications of all matters being reviewed.

- To develop the accounting, administrative and legal system to ensure accurate and timely management information system.

- To develop and maintain orderly accounting systems and ensure adhere to GAAP and Accounting Standards.

- To ensure complete business accounting from entry to audit, finalizations and timely return filing and statutory compliances

- Ensuring records maintenance and compliances under the industry-specific regulations including ROC and other statutory requirements.

- Preparation of annual/ quarterly budgets, MIS, compiling reports and variance analysis.

- Establish and maintain financial internal control systems and processes (including verification and approval of daily operation reports, monthly reports, Director of Finance's checklist report and monthly flash report. Control process for approval of journal vouchers before posted to the general ledger)

- To review and authorize necessary vouchers (e.g. payment voucher, journal vouchers etc.)

- Ensure optimum utilization of Funds short-term and long-term

- To approve of all cash disbursements. Before denoting his approval, the Director of Finance should ensure that all disbursements are properly documented and executed.

- Conduct physical verification of food, beverage and operating supplies inventories and of all operating equipment on a periodic basis.

- To ensure adequate and timely insurance of assets and properties.

- Ensure regulatory and operational efficiency/ accuracy across functions of Finance and Accounting, Vendor payments, Supplier contracts, Human Resources, and Payroll process.

- Ensure timely invoicing and collection as per agreed schedule.

- To administer for establishing credit and collection policies.

- Any other matters which are delegated to him by the management.

Management Information

- To prepare financial statistical-data reports to highlight to manage all aspects of the company's operating and accounting systems, internal control, etc. on a timely basis or on a requisition.

Tax and Related Laws

- Compliance under Domestic and International tax laws as applicable.

- Timely direct and indirect tax payments, return filings and documentation

Controlling

- To constantly monitor and regularly discuss performance with entire management staff and advising on remedies.

- To make - profit- the responsibility of all staff and not just a selected few.

- To make staff aware that controls are essential safety nets and are a self-checking system to assist.

- To involve staff in planning control systems where practicable.

- To make adherence to established systems mandatory where necessary, critical and inevitable.

- To safe keep of all lease agreements and contracts and any other legal records and documents.

Fund Management & Fund Raising :

- Proactive Cost control.

- Efficient cash management, cash flow monitoring, capex planning;

- Maintaining credit lines and relationship with bankers

- Constant monitoring of working capital requirements and optimum working capital management.

Decision Making :

- To adopt management by consensus.

- To adhere to established policies.

- To make and communicate decisions swiftly and with professionalism.

Leadership :

- To motivate subordinates and team members to achieve established goals and align their personal goals with organizational goals.

- To encourage participative management.

- To ensure seamless communication and information flow upward and downward.

Administrative Responsibilities :

- To ensure teamwork and efficient operation of the company by developing spirit and teamwork within the department and company.

- To ensure all staff under his/her administration report in time.

- To process disciplinary action of the staff should there be a necessity.

- To recommend staff promotion as and when it is necessary.

Commercial Responsibilities :

- To maintain a harmonious relationship with Revenue Departments, ministries and auditors.