Unit Head Chat Desk for a Leading Bank
Client is one of India's premier banks providing a wide range of financial products and services to over 43 million customers. They are looking for an enthusiast for position on Unit Head Chat Desk
Job Purpose:
- Responsible to manage the Team & Team leaders comprising of Bank officers who respond to customer's chat.
- To ensure all officers in the team deliver results with assigned productivity targets and quality to achieve the overall objective of Customer satisfaction.
- To effectively manage the team through motivation skills and interpersonal skills, to achieve the common objective of Customer satisfaction.
- To effectively guide and coach the team to help them achieve all performance parameters, there by achieving the overall goals of the unit.
- Define and execute strategy to optimize online chat experience, deliver results, and oversee overall channel success
- Manage the strategic evolution of our online chat program as well as identify and drive the use of other emerging online customer engagement tools
- Develop and implement methods and activities to increase customer experience, overall satisfaction, and retention
- Create personalized experiences for customers engaging via chat or online contact methods
- Use data and opportunity-identification methodology to help prioritize the work needed
- Be an authority to grow the inventory of high impact chatbot conversation flows
- Assist with the development of the bot operations roadmap and strive to meet quarterly targets
- Ideate and create customer journeys through self-service experiences like bot messages, and product builds, measure and improve our deflection rate
- Engage with cross-functional teams such as IT, Product, Marketing etc, when needed to understand the details of their business needs
- Stay current on industry trends, provide recommendations for improvement, and implementation, and adapt team operations to remain innovative
- Foster a culture of continuous improvement
- Provide team and leadership feedback on regular basis.
- Conduct Appraisal discussions.
Responsibilities:
- SLA / TAT
- To provide faster resolution to customer queries through effective shift management and liason with other functions.
- Rostering of the team to be done basis expected weekly volumes to ensure all customer chats are responded to, within the agreed timelines.
- Plan of action to be circulated to the team and Team Leaders everyday in a timely manner and ensure cases are prioritized in such a way to meet the timeline committed to customer.
- Ensure that team raises NFCR queries to other functions in a timely manner and with adequate details, so that resolution is received without any delays.
Team Productivity:
- Drive the team to achieve the productivity targets set, to ensure prompt response to customer chat.
- Proactively plan the productivity numbers based on vintage and learning curve, specific to individuals. Same to be done considering the increase in volumes and targets on turn around time.
- Identify training needs of the team and conduct coaching sessions to improve the learning curve.
Customer Focus & Service Experience:
- Drive the team to provide resolution of queries to be Customer Focused by providing faster and accurate qualitative resolution / response
- To provide individual feedback to the officers based on internal / external sample checks done. Detail discussion to be had to ensure the gaps are highlighted in a coaching style and action plans are drawn to improve overall quality in email handling.
- To keep the team updated on all product and process related information, to ensure complete and accurate information is shared with the customer in every interaction.
- To have a structured mechanism of assessing officer knowledge levels on all areas related to the job.
- To ensure adequate resolution in every email interaction, in order to avoid customer approaching the next levels of escalation to have his query resolved.
HR and Administrative compliance:
- To create a satisfying and motivating work atmosphere for the team, thereby keeping the staff attrition minimal.
- To maintain accurate attendance record and leave record.
- Effective ID maintenance to ensure there are no sharing of ids or active ids after any staff exit.
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