TMF Group - Manager - Company Secretary

Job purpose

Provide professional services on corporate secretarial matters for a portfolio of local and international clients, including incorporating and managing corporate structures. This role will also manage a team or teams (bigger teams for Senior Managers), work with the Head of Department to streamline processes, increase revenue & productivity and enhance morale.

Key responsibilities

- Manages and oversee a portfolio of unlisted/listed client companies by providing all types of corporate, business, management and administration services;

- Ensures compliance with the Companies Ordinance, Listing Rules and other regulatory and statutory requirements.

- Gives advice to client companies in maintaining good corporate governance practices.

- Develops different expertise in particular areas such as SEZ, STPI, FEMA, registrations, visa support, FRRO licencing entities, offshore jurisdictions and fund structure.

- Monitors, plans and follows up on the status of billing, cash flow and debt recovery;

- Handles critical projects like liquidations, merger, slump sale etc;

- Manages and leads a team of professional staff and provides training to them;

- Manages the productivity and utilization of the staff in the team;

- Works with HR on recruitment activities, performance review and employee relations matters.

- Attends conferences and seminars for networking and development purposes;

- Performs other duties as assigned.

Job specific requirements

- Degree holder and member of ICSI

- Minimum 8 years- relevant experience gained from professional firms and 3 years in managerial role;

- Prior experience in client servicing environment is an advantage;

- Expert in local country company regulations and familiar with regulations of other overseas jurisdictions would be an additional advantage;

- Mature, self-motivated with excellent interpersonal and outstanding presentation skills;

- Service-driven, able to communicate with clients at all levels;

- Detail-oriented and well-organized, skilled in planning and management reporting;

- Demonstrated analytical and problem-solving skills;

- Excellent command of both spoken and written English is preferred

Critical competencies for success

Knowledge

- Generates ideas for improvement based on past experience

- Fully knowledgeable on the day to day activities of the business area.

- Will keep up to date with business trends/ changes in law that will impact their role

- Is aware of client contracts & what is W.I.P. / - out of scope

- Identifies and promotes opportunities to share best practices

- Strives for high standards of delivery to clients

- Drives innovation and improvements to business area

- Able to successfully deliver short to medium term projects

Commercial Awareness / Financial accountability

- Understands TMF Group's services, and how the organisation is structured

- Understands and applies control, risk and governance frameworks consistently

- Records time accurately and within deadlines.

- Is involved in or responsible for debt collection and negotiation of fees with clients in his/her area of responsibility

- Can articulate and demonstrate the impact (financial, etc) of their role and activities on the business area

- Is aware of productivity within team and drives continuous improvement

People Management

- Will delegate work across the team as appropriate

- May manage a team, supporting development of more junior team members through objective setting and delivering constructive feedback

- Supports the up-skilling of team through sharing of knowledge, best practice and coaching

- Understands own motivation and personal impact in optimising personal and team performance

Stakeholder Engagement

- Builds and maintains relationships at all levels across the Group

- Is mindful of culture differences across a diverse organization

- Communicates information in a clear and concise manner

- Manages stakeholders' expectations with regards to delivery, escalating concerns as appropriate.

- Develops strong internal & external networks to drive the local strategy

- Engages and builds credibility with influential individuals

Corporate Citizenship

- Puts colleagues / clients at the centre of everything they do to ensure a positive experience

- Acts with integrity

- Upholds the values of the organisation in all they do

- Trustworthy team member who considers those around them

- Role model for the team, modelling Group values and appropriate work ethic

Strategic Input

- Situational understanding of needs of role and will find solutions / more efficient ways of working within parameters.