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04/02 Ankita Saple
Human Resource at Tata Trusts

Views:2949 Applications:546 Rec. Actions:Recruiter Actions:28

Tata Trusts - Manager - Administration (14-17 yrs)

Mumbai Job Code: 888530

Admin:

- Look after overall facility management like office administration & maintenance

- Plan and manage inventory

- Maintain the office headcount data and map workstations to staff

- Update employee contact list (office landline, mobile numbers)

- Make arrangement for board meetings

- Manage ad hoc projects, to ensure clear communication on progress and timely completion of all assigned tasks

Safety:

- Develop and manage safety & security plans for all the Trusts office

- Prepare evacuation plans, floor marshal and maintain admin systems

- Develop emergency response plans and manage emergency / disaster situations - Conduct periodic safety drills

Budget:

- Prepare annual budget for administration vertical

- Monitor budgeted v/s actual expenses

- Develop cost control measures

Co-ordination:

- Manage transport for staff on day to day basis as well as for any ad hoc events at Trusts - Attend to and resolve administrative problems and inquiries

- To do effective liaising & coordination with outside agencies, vendors and government officials

Maintenance:

- AC & electrical maintenance, AMC management Manage housekeeping staff, maintain hygiene & sanitation management

- Get modification / renovation work done for all offices after requisite approval

- Provide inputs from admin perspective on initiatives like floor plans, office pantry - Timely processing of bills

Attendance and Leave management:

- Maintain attendance and leave records of employees for designated Trusts and provide the same to payroll team

Knowledge :

- Office administration, procurement, working knowledge on applicable laws on safety, administration etc.

- Knowledge of administration activities & office time and leave management

- Knowledge of supplier & service management

Skills/ Competencies:

Skilled in MS office ( Excel & power point):

- Working with people

- Relating and Networking

- Persuading and Influencing

- Planning and Organizing

- Entrepreneurial and Commercial thinking

Experience - Minimum 14+ years of relevant work experience in administration

Qualifications :

- MBA or Equivalent - Preferred OR

- Bachelors or Masters in Commerce / Science

Women-friendly workplace:

Maternity and Paternity Benefits

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