Stereo D - Manager - Accounts

Statutory work:

- SEZ: Monthly online submission of SEZ report, online SEZ Registration & Renewal, gist of contract (SEZ), updating SEZ Form A1 & Form A2 for Service Tax benefits. Updating import tracker, bond & CG balance. Preparing and submitting all required documents for expansion / renewal of SEZ unit.

- Bonding of new materials, de-bonding, re-export, repair, replacement, etc.

- Procurement of Non-IT materials & consumables for Pune.

- Supervision and Import/Indigenous Register for all capital assets procured under SEZ

- Maintenance of statutory records, asset tracker and other related documents

- Coordinating with office of SEZ in Pune and SEEPZ office in Mumbai

- Interacting with Clearing agents for getting multiple approvals from government

- Suppliers, Freight Forwarders, etc. for tracking material delivery

- Vendors for quotes of materials, payment & delivery conditions

- Maintaining records of all import/indigenous consignment procured under SEZ

- Monitoring PO System for scheduled budgets of the company and releasing PO of materials as per Business unit request.

TDS:

- Working with Bangalore office for monthly TDS deduction, TDS Reconciliation & Payment, TDS quarterly return & rectification and submitting of Form 16A (TDS Certificate Quarterly basis to vendors).

- Downloading Form 16A for non-salary deductions by online from TRACES website and reply to e Traces notices.

Service Tax:

- Record keeping of monthly service tax working, half yearly Service Tax returns & Service tax input Credit (Service Tax refund process quarterly).

- Coordinating with the Bangalore office and with consultant and taking responsibility to file refund with the ST department.

- Handling addition of location in Service tax.

- Handling personal hearing and reply for the notices with all service tax refund claims and providing the requested documentation as per rules and regulations.

- Knowledge on service tax reverse charge.

LBT:

- Monthly Submission of LBT

- Forwarding all the invoices to LBT Consultant to generate LBT Receipt

- Submitting projection of LBT Expenses to Pune and Bangalore Management on all purchase.

- Updating LBT Paid MIS Report.

- Handling LBT Assessment.

Administrative and Operation work:

Liaising:

- Purchase order preparation & closure. Asset verification, Visit to Govt. Office like Central Excise, Customs, SEZ, Income Tax, Service Tax, Sales Tax, Revenue office.

- Ongoing Liaison with Banks, IT/VAT, Customs, shipping & clearing agents and other agencies.

- Following-up with CHA for bill of entry, shipping bills and other original shipping/customs cleared documents.

- Ensuring compliance to various laws related to Customs, Excise, Tax, Octroi/LBT Foreign Trade, etc.

- Visiting bank and coordinating with Bank Manager for any issues or reports requirement, FIRC documentation.

- Follow up with Bangalore team for preparing Cash flow and Fund statement for funds remittance.

Accounts Payable:

- Vendors, Invoices checking, Vendors payments update with TDS deduction of Creditors & payable reconciliation.

- Fixed Assets Invoice verification and maintaining record keeping with all department.

- Managing all aspects of routine and CAPEX procurement, purchase orders and Rate Contracts, A/R processing.

- Monitoring and tracking CAPEX purchases against the approved CAPEX

- Need to forecast OPEX expenses well in advance to Pune Management

- Updating Bangalore and Burbank Finance team on CAPEX and OPEX expenses

- Updating and tracking of AMC's renewals.

- Monitoring Petty cash transactions and suggesting better options for controlling expenses.

- Validating all the purchase invoices and petty cash vouchers before submission for approvals.

HR related work:

Payroll:

- Responsible for monthly PF, PTAX and Gratuity payments and compliance. Documentation verifying and updating the Employees Investment tracker of Income tax declaration in association with HR team and providing the data to Bangalore office for updating in Payroll system.

- Maintaining, verifying and updating medical exemptions, Insurance data & Sodexo meal pass detail.

- Handling and providing guidance of the employees queries related to payroll, tax, deduction, Investment and other statutory information.

Financial Analyst:

- Handling any issues related to the financials/MIS reports of U.S. and India Offices and work along with BU head and Managers to understand the issue and suggest the best probable solution.

- Updating reporting decks & management reviews with Finance Management as required, data reconciliations, quality check of every reports or requests.

- Comparing Actual with Budget/estimate with the plan/forecast with prior period to ensure correct month-end close

- Working with Burbank office to create and review quarterly forecasts and annual financial plans, including reporting & analysis.

- Monthly analysis on OPEX and corrective measures wherever necessary.

Education Qualification:

- MBA in Finance, CA, ICWA