Specialist - Payroll - APAC Region

- Ensure that starters, leavers, leaves of absence, salary increases, bonuses and transfers are all processed correctly. Preparation of employee related information and input into flexi-form and Payroll Provider's portal.

- Ensure accurate processing of Managing Director emoluments, including monthly draw, bonuses, benefits, deferred payments, loans etc.

- Ensure accurate processing of one-time bonus payments (e,g. Guaranteed bonuses, sign-on bonuses etc.) and annual bonus payments.

- Ensure adequate approvals are obtained in respect of any 'manual' payment requests and process manual payroll payments as needed.

- Review the payroll output reports and payroll provider file before SEPA payment file is released to ensure all items have been processed correctly and are in line with expectations. Query and investigate any material monthly variances.

- Adhere to payroll cut-off dates and ensure that deadlines with payroll provider and Business Partners are met.

- Support continuous improvement of payroll processes and contribute to future state decision on new payroll service provider.

- Liaise with payroll provider to ensure that payroll is processed timely and accurately. Work with payroll provider and internal payroll management to ensure that payroll legislative changes are applied timely.

- Maintain and ensure accuracy of time-off tracking information for submission to payroll provider (i.e. Vacation days). Keep track of days taken by employee and escalate for any pattern of overused time-off requiring adjustment.

- Ensure all registrations and deregistrations are completed in accordance with country legislation.

- Preparation of termination/Redundancies as per country legislations and company policy

- Reconcile all tax, superannuation, provident fund, and other statutory deductions, ensure they are filed and paid accurately and on time.

- Ensure all manual payments are loaded in an accurate and timely manner for Finance to release on HSBC net.

- Ensure all appropriate FX rates have been updated where translation is required for payment of salaries and bonuses.

- Book accounting entries arising from the monthly payrolls and, in conjunction with Finance ensure that GL payroll accounts are appropriately reconciled.

- Maintain up-to-date knowledge of Payroll Legislation and internal policies

- To be first point of contact on all income tax/statutory queries from the tax authorities in liaison with payroll providers

- Respond to employees' questions and inquiries in a timely and courteous manner.

- Registration and submission of employee insurance documents to insurance company