Senior Manager - Company Secretary - Retail/FMCG/Media

Senior Manager - Company Secretary

Purpose:

The role holder will ensure compliance with the statutory requirements under Companies Act, FEMA and other corporate laws for the Group Entities, conduct planned activities to ensure zero compliance issues or lapses, proactive and transaction based advisory through sound research. Excellent drafting skill and professional communication is a must.

JOB DESCRIPTION - COMPANY SECRETARY

Role and responsibilities:

Compliance priorities:

- Timely preparation of Agenda and notice of Board /General Meetings

- Minutes of Companies & Trusts: Completion of minutes from Drafting, till getting them signed and maintaining them physically and digitally.

- Drafting of resolutions and circular resolutions

- Send out notice of Board and General meetings to the Directors and conducting of Board meeting. (Physically and through VC).

- Update all Statutory Registers and other records, data to be maintained asper Companies Act and filing of statutory forms.

- Preparation, verification, certification and uploading of various forms and return sunder the provisions of the Companies Act, 2013.

- Provide assistance in Annual filing & XBRL filing of accounts and during Audit.

- Coordinate with external consultants for matters before the NCLT/ ROC,/High Court

- Proactively advise for any Good Corporate Governance practices, on new regulations, exemptions.

- Assist / manage RBI filings such as FC-GPR, FC-TRS, FLA etc and coordinating with Ad bankers.

- Coordinate with RTA and NSDL for executing documents for various corporate actions.

- Manage compliance of Trusts & Societies.

- Prepare Board reports and other documents related to pre AGM & AGM .

- Ensure that the Company complies with Secretarial Standards, Statutory obligations, laws, regulation and policies and new Amendments.

- Coordinate with various consultants & vendors

- Working knowledge of legal concepts and documents - such as POA, indemnities, declarations is desirable

Implement and improve administrative processes for efficient workflow by:

- Maintaining various MIS for assignments handled and custody of contracts.

- Maintaining Data in both physical and electronic formats.

Experience and Qualification:

Essential Desirable:

- Qualified Company Secretary

- At least 8-10 years' experience in a Company Secretarial role

- FEMA compliance knowledge would be added advantage.

- Preferably candidates with experience in a PE funded company.

Competencies:

Functional/Behavioural:

- Sound business communication.

- Knowledge of Company Law and other related Laws

- Well versed with legal terminologies & interpretation of laws.

- Computer proficient with MS-office

- Ability to work under pressure

- Time management

- Detail orientation

- Ability to maintain confidentiality

- Key Stakeholders that the role holder will interact with Internal External Legal, Finance , Sales, COT Colleagues within the department Law firms and agencies Consultants