Senior Manager/AGM - Purchase - Pharma

Sovevax Biologics, Dadachanji Group - Sr. Manager / AGM - Purchase (Daman, India)

Principal Responsibility

Purchase/Sourcing :

- Develop, lead and execute purchasing strategies.

- Analyse Demand and Supply gaps to ensure smooth processing of the function.

- Managing procurement of all materials (RM, PM, Consumables etc.) streamlining the system & procedures for effective inventory control.

- Ensuring timely completion of all departmental KPI's to give optimum cost saving to the organization.

- Developing 3 standard cost-effective vendors for each item received through purchase requisition (PR).

- Ensure timely preparation of Rate Trend Graph/Chart and submission to management.

- Preparing Quotation Comparative Statement (QCS).

- Develop vendors meeting the quality parameters set by the company as per the customer requirements.

- Ensure vendor registration in the ERP system with necessary documentation work.

- Review purchase requisitions, prepare and issue purchase orders or work orders in accordance with company policy and negotiated terms and conditions.

- Interfacing with the suppliers and regular follow up for timely delivery ensuring right material is delivered.

- Liaise with Accounts Department to ensure accurate and timely payment of invoices, as necessary for the business with the suppliers as per terms & conditions defined in PO/WO.

- Follow-up with Vendors/Suppliers for their MSME Certificates and ensure timely submission of GST/other tax liabilities.

- Define & Maintain MSL of all RM, PM, Consumables items ensuring proper supply of materials to user departments.

- Defining of Re-order levels in ERP to ensure economies of scale.

- Maintaining catalogue and Data sheet of raw material.

- Ensuring all material delivery to take place with COA's/TC's and required MSDS certificates.

- Ensure timely third-party testing of all required RM/PM etc. wherever necessary.

- Carry out Supplier Audit/Evaluation on Annual basis in conjunction with Quality Department.

- Ensure timely Supplier Appraisal and report any anomaly.

- Develop vendors/suppliers for contract manufacturing wherever needed.

- Ensure delivery of items (RM, PM, consumables etc.) within specified lead time as per company norms.

- Coordination with Production, PPC and Stores on daily basis for material planning.

- Analyse, Assess, Manage and Mitigate Risks.

- Maintains warranty certificate. Follow up for the premature failure of material.

- Carry out CAPEX vs OPEX feasibility study from time to time to ensure cost saving for the organization.

- Arranging AMC of the various equipment, co-ordination with vendors for the maintenance/repair work on call basis as and when required.

- Co-ordinating with Maintenance Vendors/Contractors like Electrician, Fitters, Plumbers, Machine Maintenance Operators etc for handling breakdowns, faults etc in the plant with utilities and machineries.

- Co-ordinating with Plant Head/Maintenance Head for closing all Maintenance issues with all types of machines to ensure 0 (zero) downtime due to unavailability of machine spares/parts/etc

- Ensure MTTR and MTBF is achieved by Maintenance Team.

- Ensure Inventory Carrying Cost not to exceed than the set benchmark value.

- Ensure FIFO follow-up and propose buy-back options to vendors for dead stocks etc.

Projects :

- Co-ordinate in preparation of all upcoming projects/Green-field/Brown-Fields etc project charter/plans.

- Floating of URS (User Requirement Specification) for Machineries, CAPEX items etc in the market.

- Inviting RFIs, Tenders/Bids/Quotes etc from all contractors like Civil, Electrical, Mechanical, Piping, HVAC, Boiler etc based on the floated URS.

- Defining the terms of the Work Orders/Purchase Orders.

- Negotiations with Vendors/Contractors

- Ensure timely supply of project procurement items for CAPEX, Utilities, Machineries etc

- Arranging for FAT/SAT of all Machineries/CAPEX purchases.

- Ensuring timely completion of DQ, IQ, OQ & PQ with respective departments.

- Maintain tracker for overall project activities to ensure no deviation from project timeline.

- Ensure CAPEX vs OPEX feasibility study to give optimum cost saving to the organization.

- Ensure timely completion of all departmental KPI's/Targets.

Logistics/Dispatch:

- Developing cost-effective transportation facilities for the organization.

- Manage, monitor and control the transportation expenses.

- Ensure the timely Insurance, PUC certificate, National Permit, etc of the company transports and timely maintenance.

- Timely dispatch of the finished goods after receiving the Sales Invoice, COA from QC and E-Way bill etc.

- Ensure OTIF (Ontime in Full) as per customer's requirements.

MIS:

- Preparing MIS/ reports related to purchases activities.

- MIS for debtors, creditors for purchase related activities and updating management on monthly basis.

Budget:

- Prepare annual budgets for purchase department and follow the budgetary guidelines.

- Planning of Cashflow/Fund-flows with Finance Dept for streamlining the payment process.

- Maintain budget for expense and capex. Achieve the AR (Achievement Ratio) on monthly basis.

Audit:

- Implementation and maintenance of ISO procedure/documentation

- Inventory management and Stock audits

- Handle quarterly, bi-annual and annual audits external or internal in nature.

- Close the audit queries and ensure corrective and preventive actions are taken for the NC's.

Development Activities:

- Suggesting various CR (Cost Reduction) & CB (Cost Buster) Themes.

- Ensuring training of new employees as per company norms and protocol.

Formal Education:

- B. Tech (Mechanical/Electrical/Electronics/ Production) from Reputed College

- Or Diploma (Mechanical/Electrical/Electronics/Production) or PG in Material Management.

- Post Graduates with Technical Qualifications will be preferred from reputed B-Schools