Senior Manager - Administration

Key actions for this role:

1. Office upkeep. It is only a 10000 sq ft office

2. Have a good understanding of costs of various items and control them

3. Oversee construction, have a good sense on managing vendors, architects etc

4. Manage the residences including farm house of CEO.

5. Manage events ( investor conference, off site, Board meetings etc. Planning and implementation of the same)

6. Manage gifting ( procurement etc)

7. Manage travel related work of the team

8. Run our pantry and organised entertainment of clients and investors at the residences of the senior Management team)

9. Coordination and organizing cars and stay etc. for various team events

10. Be willing to work late and odd hours and on holidays .

11. Good conceptualization of the tasks involved and finding complete solutions and take charge of flawless execution.

12. Possess good aesthetic sensibilities

Position Summary

To effectively deliver cost-effective, employee friendly, IT enabled administrative solutions inline with the company's policies in order to achieve employee satisfaction, ensure smooth running of business activities and at the same time meeting/exceeding the company's cost objectives.

Job Specification

Work Experience

- 14-15 years of work experience in General Administration, Lease agreement and purchase

- Preferred Industry Banking / Financial institutions or any services organization

Job responsibilities and key decisions

- Support and drive the Strategic Initiatives for Administration in order to optimize Administration cost (Critical Success Factor) & ensure process optimization of services;

1. Purchase & Facilities Related Initiatives: Analyze company's business related purchases and real estate portfolio (both commercial and residential) and recommend appropriate buy/sell/refurbish actions to cater to the business needs.

2. Travel related Initiatives:

- Explore the market/ Industry for best practices and identifying innovative service options and vendors.

- Constantly evaluate the cost/savings, quality of services rendered so as to identify potential cost saving opportunities(if any) and/ new tie-ups.

3. Hospitality related (Hotel/Guesthouse stays) Initiatives: Constantly evaluate the partners on cost/savings, quality of services rendered so as to identify potential cost saving opportunities(if any) and/ new tie-ups.

4. Ensure increased efficiency and enhanced delivery of Admin services to employees through process standardization, automation of admin activities and optimum use and development of resources;

- Process Standardization: Create and ensure standard processes and practices to bring in higher visibility and enhances customer experience.

- Process Automation: Support in identification of processes that can be automated to bring about process efficiency, transparency of data management and tracking, enhances customer experience, and data analytics.

- Ensuring timely reports and MIS to senior management highlighting improvements, risks and challenges through regular data management and analysis.

Salary offered: 15 - 16 LPA