Senior Manager - Accounts Payable

Roles & Responsibilities

Operational Excellence

Accounts Payable

1. Manage performance of the Accounts Payable team and coach/mentor the team members and corrective actions on performance related issues

2. Verbalize and drive process improvement initiatives and implementation along with collaborating with the global teams

3. Maintain the confidentiality of all company, client and vendor information along with the ability to uphold internal controls and records for auditing purposes

4. Oversee timely completion of the daily Accounts Payable operations such as managing centralized receipt of invoices through the Accounts Payable mailbox for processing through Concur invoice platform across 15 countries

5. Monitor and route invoices to the correct owners for coding and approval in Concur.

Travel & Expense

1. Resolve any issues arising while reviewing and approving expense reports for the regional team; liaise with support teams for additional information and documents, as needed

2. Solve queries from team members while creation and preparation of expense reports for Travel Business Accounts

3. Oversee the ServiceNow ticketing queue with queries submitted by employees related to T&E and Invoice

4. Create T&E Journal Entries for upload into the ERP system.

Stakeholder Management

1. Interact with the team and the managers on a frequent basis to understand their requirements, reporting needs and possible bottlenecks

2. Ensure the team responds to the Accounts Payable inquiries in a timely manner to support positive vendor relations and communication

3. Identify and communicate invoice discrepancies to vendors/suppliers and confirm banking details are correctly reflected in vendor management database

4. Direct the invoice coding for multiple teams internally

Reporting & Governance

1. Track the execution of bi-weekly payment runs and ensure payments successfully credit to vendors' accounts. In case of concerns, connect with vendors and resolve the same

2. Oversee the extraction of reports from Concur Intelligence weekly to highlight invoices pending in the workflow

3. Supervise the generation of detailed reports in Concur listing invoice statuses and connect with internal teams to ensure coding and submission is performed prior to month or year-end close

Education & Experience

- Master's Degree or equivalent work experience required

- 10-15 years of experience in similar roles and understands business processes for Accounts Payable

- Experience with team management roles is preferred

- Experience in a multinational Financial Services organization and/or Private Equity preferred

Technical Know-how/Tools used

- Ability to manage Concur SAE JE and other financial data

- Ability to code financial and legal invoices

- Ability to perform reconciliation between treasury and JPM statement for AP accounts

- Ability to resolve invoice and expense related queries

- Ability to create vendors in SAP S4Hana as per requests

- Ability to extract P&L reports from SAP

Systems / Tools / Application knowledge:

- Strong experience with ERP accounting system (SAP HANA) and SAP Concur preferred

- Experience with automated vendor invoice management system(s)

- Experience with Concur Expense/Invoice preferred

- Proficiency in data analytics, report development

- Advanced proficiency in Excel

Behavioral Skills

- Displays high intellectual curiosity and innovative mindset

- Demonstrates highest levels of integrity

- Focuses on delivery excellence and accountability

- Fosters a culture of teamwork and collaboration in teams

- Builds strong relationships with local and global colleagues

- Displays behaviors of self-reliance

- Values and promotes diversity in the team

- Demonstrates a relationship-driven mindset