Senior Human Resources Officer - Payroll & HRMS

Senior Human Resources Officer - Payroll & HRMS

Position Summary :

- The Senior HR Officer (SHRO) is a key member of the Human Resources team, directly reporting to the Head of Human Resources and Organizational Culture.

- In this critical role, the SHRO collaborates closely with the HR team and engages with all employees.

- The primary responsibilities encompass various HR functions, including HR Information System management, attendance and leave administration, insurance and health oversight, contract preparation, employee evaluations, and participation in staff engagement programs.

- The SHRO also plays a vital role in conducting internal audits, ensuring compliance, and maintaining comprehensive documentation, providing essential support to the Head of HR across various HR initiatives and processes.

Position Responsibilities:

HR Information System:

- Assist the Head of HR in leading new projects including HRMIS new software updates and transition management at AES.

- Provide training to employees in using the new HRMS portal.

- Prepare various MIS reports.

- Attendance/Leave/Overtime

- Prepare periodic MIS leave and attendance reports to concerned departments.

- Collate the annual workday planners for Non-Teaching Staff.

- Provide support on leave portal issues faced by employees.

- Insurance and Health (Overseas/Local - Health/Life/Long-Term Disability/PAI)

- Under general guidance from the Head of HR, seek quotes from insurance companies to renew the various insurance policies managed by the HR department.

- Complete the process leading to the final agreement, membership cards, and payment.

- Validate payroll inputs and provide backup support for the payroll processing officer as and when needed.

- Assist with staff planning, budgeting and reports as and when needed.

- Support the recruitment process, including preliminary interviews, as and when needed.

- Assist the Head of HR in staff engagement programs.

- Conduct bi-annual internal audits of all HR processes.

- Support the Head of HR in performance evaluations and any other area as needed.