Relaxo Footwear - General Manager - Corporate Affairs/Safety & Administration

Position Title : General Manager - Corporate Affairs,Safety and Administration

Department : Human Resources

Work Location : Delhi (HO)

Grade : General Manager

Travel Required : Yes (30%)

Reporting to :

Administrative : VP HR

Functional : VP HR

Reported by : Managers in Statutory Compliance, Safety & Security and Administration

Minimum Job Requirements :

Educational Qualification : MBA-HR or PG Diploma-PMIR. LLB would be preferred advantage.

Experience : 15 - 20 years in all gamut of HR.

Any additional requirement : Experience preferably handling multiple business units.

Purpose of the Position (Job Summary) :

- The incumbent should have experience in Corporate Affairs, Safety and Administration of a large manufacturing organization.

Key Roles and Responsibilities :

Financial : To ensure adherence to Corporate Affairs, Safety and Administration Budget.

Customer Oriented : To identify gaps in Head Office worker's training programs and suggest changes to COE Training to incorporate that meets the needs of management and employees.

People Oriented :

- To conduct annual performance review process of Head Office worker's.

- To work with management to develop effective internal communications (between and among management and workers) to promote morale and achieve company-wide goals.

- To provide leadership to Compliance, Safety and Administration vertical and build organizational capability and effectiveness through regular interaction and knowledge sharing. Ensure a strong focus on internal customer satisfaction.

- To diagnose organizational issues through ESAT survey, develop solutions, and implement them

Internal Business Process :

Corporate Affairs :

- To maintain strong Networking & Relationship with Police, PF Deptt, ESI Deptt, Labour Deptt, Judiciary and Different Central / State Government Ministries & Departments like Commerce & Industries, Home Affairs, Human Resource, Finance, Income Tax & Excise, Environment, Corporate Affairs, Social Justice, Textiles, Chemical & Fertilizer, etc.

- To Coordinate with Government Departments / Regulatory Authorities for obtaining necessary sanctions / approval and ensuring compliance with various statutory obligations

- To Manage industry affairs, establishing leadership status for company in industry associations, strategic intervention on various regulatory policies and analysis of business environment in states for new initiatives

- To Address the matters related to administration, disciplinary, welfare, protocol & Investigating Agencies

- To look after all the compliances and matters pertaining to PF Act, ESI, Gratuity, Labour registration, Bonus & Liasoning with local bodies.

- To look after matters pertaining to Industrial Disputes Act, Payment of wages act, Bonus act.

- To be responsible for industrial discipline, labor conflict, handling labor issues, Lay offs, Retrenchment & compliances of Factory act.

- To look after collective bargaining, handling labour in different factories, labour unions, employee grievances, Memorandum of settlements etc.

- To co-ordinate with company's advocates, consultants on labour matters

Industrial Norms :

- To ensure adherence of statutory wages, bonus, incentives, minimum wages, risk management etc.

- To ensure issuance of necessary Orders, Circulars & Notices.

Administration :

- To supervise facilities management activities such as Housekeeping, Guest Relations & Hospitality, Maintenance of various facilities, Transportation and Building Services.

- To prepare administration budget, set up governance procedures, allocating budget for all administrative requirements control/monitor the same and submit reports.

- To work on improving and enhancing service levels in all processes in order to ensure the best service levels

- To identify various modification/up-gradation needs of existing infrastructure & facilities and fulfil the same

- To ensure timely updating of AMC's and Insurance, are done for all the vehicles, and other equipment under the scope of work.

- To oversee transportation activities and ensure that vehicles are well maintained for best service levels and are efficiently utilized.

- To liaise with vendors, hotels, car rental agencies.

- To oversee housekeeping functions & ensure cleanliness and keep Vigilance on the work of housekeeping staff

- To take care of Renewals and Termination of contracts entered for Property, Branch Offices, Vehicle, Security, Housekeeping and other assets

- To play active role in purchase/rents for the office holdings, commercial properties as & when needed.

Safety & Security :

- To address environmental issues as per EHS standards and ensure timely provision of administrative support such as man & material security, transportation.

- To liaise with local ward officers and fire authorities, Government bodies & officials, municipality, service providers.

- To ensure complaint handling related to EHS activities.

- To establish the systems to ensure the adherence to new Product safety norms.

- To drive training about safety procedures and awareness programs are carried out for employees.

- To ensure compliance to all statutory and other norms on safety, health and environment.

- To provide a framework for occupational health activities and review the planned occupational health activities from time to time.

- To establish, maintain and monitor the safety policies and procedures as per the organizational as well as legal norms.

Competencies :

Technical/Functional :

- Organizational Assessment

- Business Acumen/ Strategic Business Viewpoint

- Change Management

- Ability to manage and work with Legal, Statutory and Safety Consultants

Behavioral :

- Leadership presence across levels

- Strong interpersonal skills

- Customer Orientation

- Ability to Influence

- Coaching

Key Result Areas :

Quantitative :

- Worker Retention

- Audit Compliance

- Adherence to CA, Safety & Admin events calendar

Qualitative :

- Feedback from Business

- Value of Inputs and Thought Leadership

- Leadership Presence

Key Stakeholder Management :

Internal :

- HO Workforce

- Finance

- IT

- Corporate communication

External :

- Vendors

- External Consultants