Porter.in - Company Secretary

About the Role:

PORTER is seeking an experienced Company Secretary to lead the corporate secretarial function for its India and overseas entities. Reporting to the CFO, this individual will play a key role in ensuring highest standards of governance, transparency, integrity, legal & regulatory compliance to support the company's growth and will play a pivotal role in the IPO readiness and listing journey of the Company.

The role will involve managing a team of secretarial and legal professionals, closely working with the management, advising and execution on a wide range of corporate, secretarial, structuring, due diligence, statutory audit, internal audit, corporate affairs, mergers and acquisitions matters and IPO journey, and will serve as a proactive corporate advisor to PORTER's teams in India and abroad.

Porter: Creating Impactful Journeys

At Porter, we're not just passionate about improving productivity; we're on a vision to Moving a billion dreams one delivery at a time. We empower businesses, both large and small, to optimize their operations and unleash unprecedented growth in their core functions. Join us in pioneering the future of last-mile logistics, one that's poised to disrupt the industry and redefine the way we think about transportation.

Why Porter?

Industry Leadership: As the fastest-growing leader in last-mile logistics, we have a pan India and International presence with operations spanning multiple cities. With a fleet size exceeding 750k driver partners and 15 million customers. Porter is at the forefront of this dynamic and rapidly expanding sector.

Cutting-Edge Technology: Our industry-best technology platform has garnered over $150 million in investments from renowned backers, including Sequoia Capital, Kae Capital, Mahindra Group, LGT Aspada, Tiger Global, and Vitruvian Partners. We leverage technology to drive efficiency, innovation, and unparalleled service.

Ambitious: We're not just solving problems; we're addressing a massive challenge and going after a market with a valuation surpassing $50 billion USD. Our ambition extends beyond last-mile delivery; we aim to disrupt all facets of logistics, including warehousing and LTL transportation.

Thriving Community: Join a community of passionate individuals who are committed to doing the best work of their lives. At Porter, we value the spirit of collaboration, innovation, and embracing challenges head-on.

Be a Part of Something Extraordinary:

If you're ready to make an impact, be at the forefront of innovation, and embrace the challenges and opportunities of a fast-paced work environment, Porter is the place for you. We're not just building a brand; we're creating a household name in transportation. Join us and be part of the revolution - where every day is an opportunity to redefine what's possible.

If you are ready to make a significant impact and shape the future of Porter, apply now and be part of our exciting journey!

Key Responsibilities:

- Head the Secretarial Team of the Porter group of companies.

- Establish policies, procedures, and guidelines for compliant secretarial function in all the jurisdictions where Porter operates.

- Provide secretarial support to various teams: business, finance, technology and HR,

- Conduct board meetings, prepare agenda and notes, minutes and resolutions,

- Conduct legal due diligence / secretarial audit to identify any obstacles or risks associated with the Company from a corporate / business law perspective.

- Lead the Company through the phases of Pre-IPO, IPO and Post-IPO journey.

- Overseeing end-to-end compliance with the Companies Act, LLP Act, FEMA, other applicable regulations and maintaining vigilance over overall compliance.

- Oversee the ESOP / SAR policies, automation in the cap-table and ESOP systems.

- Managing statutory registers, filings with ROC/RD/other relevant authorities, and coordinating with other departments to ensure compliance.

- Help the organisation in setting CSR / ESG Objectives, plan for ESG activities and maintain effective reporting thereof.

- Stakeholder Management, Management of Board, Committees, Shareholder's Meetings like a listed entity.

- Serve as the primary point of contact for the Board of Directors, facilitating communication and providing support to board members on governance matters, best practices, regulatory developments, and compliance requirements.

- Collaborate with internal stakeholders, including legal, finance, and HR departments, to ensure alignment on governance and compliance matters.

- Managing the compliances from SHA and SSA perspective.

- Develop systems and policies to establish highest standards of corporate governance practices.

- Coordinate with external legal counsels, consultants, domain experts, and auditors as needed to address governance and compliance issues.

- Develop and deliver training programs for directors, executives, and employees on corporate governance, compliance, and ethical standards.

- Actively engage in investor relationship management and reporting requirements

- Manage working relationships with the external consultants, lawyers and regulatory authorities including meetings and representations on behalf of the company

- Support on review and negotiation of contracts from an overall commercial, finance, and regulatory perspective

- Work closely with the International teams - Finance, Accounting, Legal, Tax etc

The company secretary will establish and maintain organization secretarial practice standards, process, templates and execute inter department processes, implement improvements.

Skills and Qualifications:

- Membership of the ICSI along with a minimum of 12 to 15 years of relevant experience with a multi-national company or a large Indian corporate, with at least 5 years as in-house Company Secretary of a listed company.

- Candidates with a law degree, additional qualifications/ certifications in the legal and regulatory domains will be preferred

- Should have led a company to a successful IPO.

- Competence in a broad range of areas such as company law, foreign exchange regulations, secretarial standards and governance, and statutory compliances is required; knowledge and experience of corporate and commercial laws, contract management will be an added advantage.

- Demonstration of solid organizational skills, ability to think strategically, and sound judgment in the analysis of complex issues and deriving conclusions.

- In depth understanding of corporate laws and regulations, corporate governance principles and industry best practices.

- Exceptional communication and interpersonal skills, with the ability to interact confidently and professionally with board members, senior executives, and external stakeholders.

- Team leadership and management experience, with the ability to motivate, inspire and develop a team of professionals.

- Commitment to continuous learning and staying updated on changes in corporate governance regulations and best practices

- Ability to work independently as well as in a cross-functional environment.

- Outstanding communication and stakeholder management abilities.