Planning Manager - Real Estate

Planning Manager - Luxury Villas

1. JOB TITLE : Planning Manager

2. DEPARTMENT : Project Management

3. BRIEF OF JOB SUMMARY (Basic Functions): Planning Manager is responsible for making the project plan from the beginning to the end of the project

4. PRIMARY DUTIES AND RESPONSIBILITIES:

- Develop Programs starting from Tender Level Program (Pre-contract) to detailed Micro-level Program for all allocated projects. Schedule Activity, Estimate Manpower Requirements and optimized sequence of activities. Update program by tracking progress for all project elements and coordinate / highlight any deviations from Program to Project Manager. Ensure Project Program is updated at all times.

- Develop Recovery programs, to mitigate any delays that are foreseeable. Assist Project Management team to overcome obstacles and Crash Project Activities to stay on Program. Escalate matters as required to MD- in case the activities not completed on time.

- Proactively identify & resolve problems, ramping up project activities for on time deliverables and maximize efficiency/productivity wherever it is lacking

- Ensuring submission of WPR/ MPR to Internal and External Stakeholders consistently. 100% accuracy in reporting. No loopholes/missing data to be identified

- Leading Weekly Project Meetings- highlighting and resolving any delays/discrepancies on a consistent basis. Presentation of Detailed Dashboard- linked w/ KPI's and showcasing all Areas of Concern including EPC and Quality. Ensure Root cause of delays is identified and party attending weekly meetings to address and close issues

- Analyze and maintain a periodical check on (Planned Vs Actual for Project Cost, Schedule, Budget, Revenue, and Milestone Progress) for Management Reports and presentation.

- Ensure all Billing Milestones are being achieved consistently by all Project Managers. Liaising with Projects, Commercial , Accounts and Client for ensuring bills are cleared and Payments are received.

- Receiving MB Sheets and Updation and analysis of Earned Value Report- based on progress on site. Always ensuring earned value is not exceeding Project Costs on a monthly basis.

- Identifying, Recording any Claims, Variations, Delays based on Drawings, Site Changes, Consultant Instructions etc. Sending notifications along with Commercial team for Client record and action. Ensuring all claims/variations - are approved, and accordingly, program and budgets are updated for all projects.

- Preparation, Submission and Approval of EOT from Consultant/ Client. Consolidation, review and timely submission of all EOT's. Zero cost impact of Delays to Company - clear justification of Delays to be showcased with substantiating documents.

- Ensuring receipt of Daily Labor Reports, Daily Progress Reports from Site for all allocated Projects. Analyze the DPR for understanding productivity of Labors- and updating the Program as per the Progress on a daily basis.

- Guiding the site team- on sequence of works as per program, updating the program as per site conditions for deviations, if any and highlight any areas where productivity is lower than industry standards. Providing Weekly Look-ahead to Teams for prioritizing works.

- Running Subcontractor Meetings to ensure Progress on off-site works and ensuring they are meeting timelines. Processing relevant claims/letters to vendors/subcontractors if any delays are identified or foreseeable.

- Submission of PM's and Projects Monthly performance report in relation to %age of Achieved Targets vs Planned Targets to MD + HR.

- Auditing the Site team for adherence to SOP's - issuing notifications for any deviation from our SOP. Liaising with IMS team for any updation of SOP's to ensure increase in productivity, optimization of our systems for better project delivery.

Ensuring all Docs are updated as per approved Project Mgmt. DMS on Logs, Servers, Gdrives etc from initiation to Completion.

5. OCCASIONAL DUTIES:

- Assisting the Project Manager with his daily reports related to the site.

6. AUTHORITY: Reporting to Operations Manager

7. WORKING RELATIONSHIP:

The Planning Manager will have key relationships with the following stakeholders within the team:

1. Project Manager: Daily updates related to the site operations

2. Project Director: Reporting the daily update of the site and planning the resources and develops the site progress

8. JOB FACTORS:

Education, Knowledge and Skills:

- BE Civil, Construction Management (NICMAR)

- Proficiency in Primavera and Microsoft office, Project Planning Tools, Monitoring & Scheduling

Experience: 6-10 years of experience

Personality:

- Friendly, open and consultative in nature

- Structured, methodical and process driven

- Inspirational, motivational and lively

- Strong determination to succeed

- Driven by own personal values

Performance Criteria:

- Aligning day to day tasks with the monthly plan of action

- Achieving more than 80% annual performance score

Work Environment: Flexible with the office timing and mobile to work in different environment such as closed office space and site offices

Special Condition: Flexible to travel and work during different time zones.