OneAssist - Deputy Manager - Accounts Payable

Deputy Manager - Accounts Payable

Position/Designation - Deputy Manager - Accounts Payable

Department/Function - Finance & Accounts

Location - Mumbai

Reporting To (Position) - AVP - Finance & Accounts

Job Summary:

Key objectives of the position:

- Vendor Management

- Cashflow Management

- Processing Employee reimbursements

- Handling taxation compliances

- All customer refund Payments

- Ensuring bank reconciliation and timely update of bank entries

- Managing Insurance deposit payments

- Assisting in audits

- Managing entire transactions of a national repairer (receivables, payables & statutory compliances)

Vendor Management:

- Ensure timely & accurate invoice booking, credit notes, debit notes in system.

- Processing outgoing payments within timelines

- Handing escalations from vendors / other teams within the organization

- Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted

Cashflow Management:

- Preparing daily cashflow with actual and projected payments

- Forecasting the funds required for managing all payouts

Processing Employee Reimbursements (ER):

- Approving Employee Reimbursement in Darwinbox in compliance with organizational policies

- Identifying and reporting of any suspicious reimbursement requests raised by peers

Handling Taxation compliances:

- Preparation of monthly reporting of TDS, GST and other statutory compliances

- Ensuring timely and accurate payment of all statutory taxes

- Assisting seniors for quarterly processing of TDS returns.

All customer refunds payments:

- Ensuring timely payments of all customer refunds like BER, cancellation refunds, exceptional payments, etc

Bank Reconciliation:

- Ensuring all bank entries for all banks are passed timely and accurately in accounting software

- Monthly bank reconciliation by 1st of next month

Vendor Management:

- Ensure timely & accurate invoice booking, credit notes, debit notes in system.

- Processing outgoing payments within timelines

- Handing escalations from vendors / other teams within the organization

- Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted

Cashflow Management:

- Preparing daily cashflow with actual and projected payments

- Forecasting the funds required for managing all payouts

Processing Employee Reimbursements (ER):

- Approving Employee Reimbursement in Darwinbox in compliance with organizational policies

- Identifying and reporting of any suspicious reimbursement requests raised by peers

Handling Taxation compliance:

- Preparation of monthly reporting of TDS, GST and other statutory compliances

- Ensuring timely and accurate payment of all statutory taxes

- Assisting seniors for quarterly processing of TDS returns.

All customer refunds payments:

- Ensuring timely payments of all customer refunds like BER, cancellation refunds, exceptional payments, etc

Bank Reconciliation:

- Ensuring all bank entries for all banks are passed timely and accurately in accounting software

- Monthly bank reconciliation by 1st of next month

Managing insurance deposit payments:

- Managing daily insurance deposit payments to all insurers to comply with 64VB compliances

- Co-ordinating with different teams to ensure correct insurance deposit payments are processed

- Reconciliation with all insurance companies for payments and endorsements

- Ensure all GST credits are availed and accounted in the software

Assisting in Audits:

- Assisting seniors for timely closure of all audits like internal audit, statutory audit, GST audit & Tax audit

Managing entire transactions of a national repairer:

- Managing all 100% transactions of a national repairer (Receipts & Payments)

- Co-ordinating with different teams for timely collection of details for receipts and payments

- Assisting seniors in taxation compliances