Matrimony.com - Head - Administration

Administration and Liasoning

- Housekeeping and Facility Management

- Heading a team of Administration Managers PAN India

- Vendor Management

- Project Management

- Regulatory compliance

- Handling Security and Employee Safety

General Administration

- Maintaining effective office administration for better coordination in the office premises

- Handling all the activities of housekeeping, security and other office maintenance etc

- Handling the identity card and other security credential processes to the employees for proper mobility within the office premises

- Efficiently generating maintenance reports and MIS reports on daily basis for the running of company operations

- Segregating duties and allocating them to the administrative personnel for its timely completion;

- Competently preparing SOP for various Administration functions in compliance to company policies

- Responsible for overseeing purchase of office supplies and stationary for the office staff and ensuring optimum inventory control

- Arranging and coordinating conferences, seminars, parties and other events hosted by the company

- Organizing for security guards for office premises

Facility Management

- Handling complete Facilities and infrastructure set up including repair & maintenance;

- Asset Management, maintaining an inventory & keeping a proper record of company assets

- Responsible for the housekeeping and handling the manpower for the result oriented target

- Interacting with different departments for executing the maintenance and AMC of all equipment to view overall efficiency

- Identifying the commercial properties for office space with a view of expansion keeping the general amenities in view and setting up the facilities

- Planning and execution of shifting the office premises.

- Procurement and Vendor Management

- Inviting quotations from different vendors and compare the quotes on the basis of cost and quality and prepared the agreements as per the company procedure

- Developing and devising cost effective sources, commercial negotiations and price fixation, component development, supply compliance and contracts management

- Evaluating suppliers' performance and ongoing compliance in accordance with the defined parameters;

- Coordinating with the vendors for the negotiations and quality checks of the products procured for the office.

Security

- Monitoring the function of security officers;

- Conducting a security survey of the site with respect to manpower deployment and gadgets etc.

- Liasoning

- Liaoning with Government department such as registering authorities for registration of lease agreements on behalf of the company

- Liasoning with telephone agencies for timely restoration of telephone lines in case of breakdown;

- Liaoning with electricity department, municipal department, etc. for smooth services

- Liaoning with police department for any assistance to staffs, members or organization in filling of complaint, FIR etc.

- Providing support to company advocates relating to legal proceedings

Project Management

- Identification of premises, Legal scrutiny, getting the lease agreement signed and ensuring the Branch / Retail handed over on time.