Manager/Senior Manager - Contract Labour Management/Logistics - Manufacturing

Person slould have handled 2000+ blue collar staff and have exp of vendor management, IR, compliance etc in terms of 3rd party staff will be preferred.

Manager/Sr Manager - Contract Labour Management

Corporate Unit/Region: Corporate

Location: Gurgaon

Reporting: CHRO

JOB DESCRIPTION

Contract Labor Management, Overall Manpower Vendor Management, Statutory Compliances and Labor Practices in line with Social Minimum Standards and local labor laws

SPECIFIC ACCOUNTABILITIES:

- Vendor management & KPIs of Manpower Agencies

- Database Management of all Manpower Vendors

- Onboarding & Establishing KPI for Manpower agencies

- Monthly evaluation of KPIs and reporting to Director-HR

- Conduct Periodic Audit of all vendor on Statutory compliances & SMS guidelines/ Customer Code of Conduct (where applicable)

- Audit Report submission to stakeholders

- Follow up for Resolution of Observation raised in the Audit

- Ensuring optimal attendance of contractual workers in Warehouse

- Manpower planning and budgeting of contractual Manpower

- Business partnering with RLMs to ensure optimal attendance of contractual Manpower

- Coordination with Manpower Vendors for timely deputation of required workforce

- Records and MIS Management of Contractual employee attendance adherence report

- Customer interaction on manpower issues

- Front ending with Customer for all their Manpower related requirements

- Relationships with top 5 lead Logistics customer per Region

- Discussion with Dir - HR and Dir - Logistics and resolution of customer requirements

- Attending Statutory / regular audits managed by customers

- Data provision for all India audit requirements from Logistics customers for contractual Manpower

- Attending/ Supporting RHR for Audits as required by customers and Management

- Audit Reports submission to Dir-Log and Dir- HR

- Maintaining harmonious relations and check workforce unrest

- Maintain good relations with vendor to ensure proper Industrial relations at warehouses

- Grievance redressal for the cases reported

- To Ensure proper working conditions at warehouses

- Timely handling of manpower related issues with vendors

- Relationship management with local regulatory bodies & relevant boards e.g. security board etc.

- Responsible for liaising with statutory authorities

- Awareness of regulatory changes and implementation of the same

- Relevant Database Management / MIS/ Dashboard

- Complete Database Management of Pan-India Contractual Vendors and their Manpower

- Monthly MIS / Dashboards on Manpower and other important parameters

- Monthly statutory MIS / Dashboard

- MIS on employee engagement activities

- Data provision to stakeholders as and when required

- Display Management and Employee engagement activities at Warehouses

- Ensuring that all Displays are done on the notice board as per Statutes/ internal policies

- Management Information and related displays are managed

- Coordinate and conduct employee engagement activities at warehouses

- Contract and Invoice Management - All Vendors Pan India

- Overall Vendor contract Management

- Adherence / Execution of Vendor Contracts

- Invoice booking and coordination for payments with all India HR and Finance Teams

- Invoice validation for pan-India contractual manpower

- HR Operations for Contractual Manpower

- Adherence of compensation structure for Minimum wages and statutory compliances

- Managing Increment Cycles

- Statutory Bonus Disbursement

- Life cycle Management - Joining till Exit

- Withdrawal / Retirement / Statutory benefit Management

- Data compilation and coordination with Corp-HR for Health Insurance Benefit

- To implement proper systems for attendance Management at warehouses

- To coordinate for monthly salary input with all India Managers and Manpower vendors

Key Deliverables:

a. Employee Life cycle and benefits : Hiring to exit of all Third-party staff

b. Manpower Vendor Management

c. Compliances: Implementation of Country Labor Laws in all sites/ offices for Third party staff

d. Audit Ready: Customer Audits, Audits, ISO Audits, Internal Quarterly Audit and Action plan.

e. Stakeholder Management, Business Partnering to CL, Land transport and other BUs

f. Innovation to enhance productivity

SKILLS REQUIRED :

- Conceptual knowledge of HR functions, especially statutory compliances

- Good communication, both written and verbal

- Excellent Team player and Strong business acumen.

- Presentation Skills and Creative Thinking

- Self-starter and go-getter.

EXPERIENCE AND QUALIFICATIONS :

1. Graduate / Post-graduate in HRM

2. Relevant Qualification in Statutory / labor Laws

3. Exp of 8+ years will be preferred in the same role.