Manager/Senior Manager - Commercial - IT

Role Title - Manager / Senior Manager

Function - Finance & Accounts

Reports - HOD Finance & Accounts

Location - BKC

Experience - 8 to 14 yrs

MBA - Full time ( preferred) / Part time MBA

Role Requirements

- Knowledge of best practices for procurement in IT sector

- Knowledge of usage of software application and tools

Purpose of the Role

To assist in developing and executing the IT budget to service IT procurement requirements at best possible rates to optimize negotiation gains.

Key Responsibility

IT Budget

- Coordinate and collate budgetary requests received from business/IT

- Analyse budget requests on the basis of price and categorize on the basis of various technology and business initiatives, respective business owner, etc.

- Use previous procurement benchmarks to ensure that the IT budget is made with reasonably realistic approach without much buffer.

- Extract reports from system to ensure compliance, control and tracking.

Budget approval meetings

- Conduct user interface committee (UIC) meeting towards approval of IT budget for business requirements.

- Make changes if recommended and record the same in the minutes

- Conduct system advisory committee (SAC) meeting and present IT budget approved by UIC for seeking approval for the same in view of technology roadmap.

- Make changes to report if required and record the same in the minutes.

- Facilitate meeting of the technology budget committee (TBC) delegated by the Board and present the consolidated budget for its approval

Execution of IT budgets and procurements

- Coordinate and conduct meetings with procurement committee (P1/P2) according to the procurement requirements and the decision powers set with the prevailing financial delegations.

- Coordinate for negotiation meeting with the procurement committee (P1) and help with negotiation gains.

- Formulate purchase order and send to vendor for validation; On confirmation, finalise purchase order and send to signed PO by approving authority to the vendor.

- Coordinate for payment processing as per PO released upon receipt and verification of required documents.

- Coordinate for asset movement reports like delivery/ installation/ acceptance report, asset shift report, asset disposal report

- Monitor the renewal process for AMC and other recurring contracts

Reports and MIS

- Prepare and manage reports at organisational and departmental level.

- Prepare budget utilisations reports, nego gains made by procurement committee, other matrix, and vendor statistics at the organizational level.

- Report departmental mix, multiple TATs like PO release, payment processing and asset reports and departmental initiatives at departmental level.