Manager - Secretarial - CS + LLB - BFSI

Manager - Secretarial

Key Responsibility :

Compliance under Companies Act :

- Verify that the filling of various forms, returns, and reports etc. is done in the appropriate manner as per provisions of Companies Act for NSE and the subsidiary companies.

- Review and verify the correctness and completeness of the statutory registers maintained by the AM to comply with the Companies Act

- Verify the correctness and completeness of the data in the disclosure database maintained by the AM for NSE and subsidiaries.

- Verify drafts prepared by AM for appointment/ re-appointment of Directors/ Managing Directors and other company law related matters.

- Oversee that the process of updating the Digital signatures is being done properly.

- Verify and ensure that the mandatory declarations from directors or annual disclosures mandated by Companies act are being obtained in a timely manner.

- Verify drafts prepared by AM to intimate the change in directorships at NSE.

- Manage the process of dividend payments to shareholders for NSE and subsidiaries.

Queries from internal departments and regulators :

- Guide the AM in drafting the reply to the queries from internal departments and external regulators like parliament, RTI, Competition Commission, Jalan committee etc.,Review it and send it to AVP for approval.

- Discuss with the AVP for the proper reply in case of critical queries from regulators. Role Description for: Manager- Secretarial

- To support NSE and its subsidiaries maintain compliance with Companies Act, SCRA, IPR & corporate governance norms through verification and review of information to be reported/filed, review and finalization of agenda for board, committee and shareholder meetings, coordination for secretarial audits, review of proposed amendment of bye-laws, rules & regulations and coordination for registration/ renewal of registration of trade and service marks.

Board/ shareholders/ Committee level meetings :

- Discuss and finalize the schedule for the board, committee and shareholder meetings in consultation with the AVP.

- Assist the AVP in preparing the agenda for the board, committee and shareholder meetings.

- Assist the AVP in drafting the circulars to be distributed internally to communicate the resolutions passed in these meetings.

Secretarial Audit :

- Coordinate with the auditors to initiate the quarterly secretarial audits for NSE and the subsidiaries.

- Review and verify the corporate governance norms compliance report to be sent to the audit committee on a quarterly basis which is drafted by the AM, Send it for approval to the AVP.

- Escalate any incidents of non-compliance flagged from the audit results to the AVP.

Amendments to Bye laws, Rules and Regulations (BRR) :

- Review the proposal prepared by AM for amendments of Bye laws, Rules and Regulations to be presented before the Board or Executive Committee (EC), Send the proposal for approval to AVP.

- Ensure the timely publication of the draft amendments in the gazettes to invite comments from the public.

- Verify the letters regarding the amendments to be sent to SEBI, that is drafted by the AM and send it to AVP for approval.

- Review the drafts prepared by AM for the publication of the final amendments and send to AVP for approval

- Verify the circulars regarding amendments, drafted by AM to be sent to the trading members and send to AVP for approval.

Activities related to companies where NSE has invested :

- Ensure the timely obtaining of regulatory mandates like share certificates, dividend warrants or annual reports from companies where NSE has invested, Follow up with the companies in case of escalations from the AM.

- Review the documents obtained to check that these companies are compliant to the Companies act.

- Review the details obtained from companies where NSE has invested as per shareholders and share subscription agreement; Escalate exceptions identified to the AVP.

- Verify the proposal/ documents for the transfer of shares by NSE for its correctness and completeness; Send for AVP's approval before placing it before the transfer committee.

- Review and verify the draft, prepared by AM, containing the decision of the committee before sending it for AVP's approval

- Verify the documents submitted by the respective authorities for initiating the actual transfer.

Protection of Intellectual Property Rights(IPR) for NSE :

- Verify and add own inputs to the MOUs, drafted by AM, to be signed between NSE and other Indian and foreign stock exchanges and other external bodies like ICSI, NISM, IVC, SIDBI etc. to meet the legal requirements, Send it to AVP for final approval.

- Initiate the process of registration/ renewal of registration of trade and service marks under trademarks act in consultation with the AVP.

- File opposition/ counter statements/ evidences to trademarks similar to NSE's and its group companies- trademarks under the guidance of the AVP.

Compliance under SCRA and Code of Ethics :

- Review and verify the Monthly Development Report (MDR) and Monthly Activity Report (MAR), and other mandatory periodic reports to be sent to SEBI, Send it to the AVP for approval.

- Review the quarterly and annual disclosures on code of ethics from the Directors at NSE and subsidiaries and employees of NSEIL, Escalate exceptions/ non compliance, if any, to the AVP.

Educational Qualifications :

Essential : CS degree & LLB. degree

Role Requirements :

- Knowledge of statutory enactments pertaining to the secretarial function

Experience :

Essential : 4-7 years of experience in secretarial functions.

Desired : NA

For any information contact Malvi : +917710072751.