Manager - IT Procurement

Role Title : Manager - IT Procurement

Purpose of the role :

1. To assist in developing and executing the IT budget to service IT procurement requirements at best possible rates to optimize negotiation gains

2. To ensure correct and timely accounting of transactions of capex nature along with related opex

3. To execute foreign currency payments through appropriate hedging to cover currency fluctuation risk

4. To act as Project Monitoring Office to overview and run the function of PMO for F&A related improvement initiatives

Key Responsibility :

1. IT budget :

- Coordinate and collate budgetary requests received from business/ IT

- Analyse budget requests on the basis of price and categorize on the basis of various technology and business initiatives, respective business owner, etc.

- Use previous procurement benchmarks to ensure that the IT budget is made with reasonably realistic approach without much buffer.

- Extract reports from system to ensure compliance, control and tracking

2. Budget approval meetings :

- Conduct user interface committee (UIC) meeting towards approval of IT budget for business requirements.

- Make changes if recommended and record the same in the minutes

- Conduct system advisory committee (SAC) meeting and present IT budget approved by UIC for seeking approval for the same in view of technology roadmap.

- Make changes to report if required and record the same in the minutes.

- Facilitate meeting of the technology budget committee (TBC) delegated by the Board and present the consolidated budget for its approval

- Collate the master spend budget (i.e., including spend functions other than IT) and seek the Board approval

3. Execution of IT budgets and procurements :

- Coordinate and conduct meetings with procurement committee (P1/P2) according to the procurement requirements and the decision powers set with the prevailing financial delegations.

- Coordinate for negotiation meeting with the procurement committee (P1) and help with negotiation gains including price benchmarking

- Formulate purchase order and send to vendor for validation; on confirmation, finalise purchase order and send to signed PO by approving authority to the vendor.

- Coordinate for payment processing as per PO released upon receipt and verification of required documents.

- Coordinate for asset movement reports like delivery/ installation/ acceptance report, asset shift report, asset disposal report

- Monitor the renewal process for AMC and other recurring contracts to ensure to 100% coverage of active assets under AMC

- Day-to-day administration of spend management application

- Identifying the areas for system and process improvements

- Conduct regular vendor meetings to understand the pulse of vendor including its pain areas

4. Reports and MIS :

- Prepare and manage reports at organisational and departmental level

- Prepare budget utilisations reports, nego gains made by procurement committee, other matrix, and vendor statistics at the organizational level

- Report departmental mix, multiple TATs like PO release, payment processing and asset reports and departmental initiatives at departmental level

5. Capital payments :

- To ensure correct accounting of transactions of Capex nature and related Opex

- To execute foreign currency payments through appropriate hedging to cover currency fluctuation risk for NSE group

- To ensure appropriate CA/ CWIP/ fixed asset accounting for NSE group

- To ensure zero asset leakage and facilitate the physical verification of assets for NSE group

6. Project monitoring office :

- To help identify the various improvement initiatives for F&A function including carry forward from earlier year

- Bucket them into appropriate project categories as may be defined from time to time

- To facilitate identification of project champion and project team adopting self-nomination method

- To carry out the project review on regular basis with respective project team

- To publish monthly progress report on status of various improvement initiatives being reviewed during the year

Role Holder Requirements :

Educational Qualifications :

Essential - CA degree

Desired - NA

Role Requirements :

- Knowledge of best practices for procurement in IT sector

- Knowledge of usage of software application and tools.

Experience :

Essential - 4-7 years of experience